Seasonal Office Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
Join Aprio's Business Operations team and you will help clients maximize their opportunities.  Aprio is a progressive, fast-growing firm looking for a Seasonal Office Administrator to join their dynamic team.
This is a temporary in-office position for the fall busy season, running from mid-September through October 15, 2025.

Position Responsibilities:

• Greet clients and visitors in a friendly and professional manner
• Answer and direct incoming phone calls, taking messages or transferring calls as necessary
• Maintain a neat and organized reception area
• Assist clients with inquiries, appointments, and basic questions
• Schedule appointments as needed
• Ensure client confidentiality and handle sensitive information with discretion
• Manage and maintain the office calendar, scheduling appointments and meetings for the tax professionals
• Sort and distribute mail, faxes, and other correspondence
• Maintain electronic and paper filing systems for client records and office documents
• Monitor and order office supplies, ensuring inventory is well-stocked
• Keep the office clean, organized, and presentable for clients and staff
• Report any maintenance issues to the appropriate personnel
• Schedule and Plan office events as coordinated by the National Office Manager 
• Maintain consistency in events across offices 
• Order catering and any items needed to facilitate a successful event 
• Accurately input client information into tax software and databases
• Organize and archive client files in accordance with established procedures
• Assist in preparing and processing tax-related documents and forms
• Work closely with tax professionals and support staff to facilitate efficient office operations
• Communicate client appointments and special instructions to the tax preparers.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Previous experience in a receptionist or administrative role is preferred
• Knowledge of tax-related terminology and procedures is advantageous
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with tax software is beneficial
• Excellent communication and interpersonal skills
• Strong organizational abilities with attention to detail
• Professional demeanor and a customer-centric attitude
• Ability to handle confidential information with discretion and integrity
• Time management skills to prioritize tasks and meet deadline

The application window is anticipated to close on October 13, 2025 and may be extended as needed.
Why work for Aprio:Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm. 
Perks/Benefits we offer for full-time team members:- Medical, Dental, and Vision Insurance on the first day of employment- Flexible Spending Account and Dependent Care Account- 401k with Profit Sharing- 9+ holidays and discretionary time off structure- Parental Leave – coverage for both primary and secondary caregivers- Tuition Assistance Program and CPA support program with cash incentive upon completion- Discretionary incentive compensation based on firm, group and individual performance- Incentive compensation related to origination of new client sales- Top rated wellness program- Flexible working environment including remote and hybrid options  What’s in it for you:- Working with an industry leader: Be part of a high-growth firm that is passionate for what’s next.- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience.  We call it the Aprio Way.  This shared mindset creates lasting relationships between team members and with clients.- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.- Gro