GME Program Coordinator

Kaweah Health is a publicly owned, community healthcare organization that provides comprehensive health services to the greater Visalia area in central California. With more than 5,000 employees, Kaweah Health provides state-of-the-art medicine and high-quality preventive services in our acute care hospital, specialized health centers and clinics. Our eight-campus healthcare district has 613 beds and offers comprehensive health services across a broad continuum of care.   

It takes a special person to work for Kaweah Health. We serve a region where the needs are great, which makes the rewards even greater. Every day, we care for people facing unique challenges and in need of healing. Throughout it all, our focus is to make a difference, and we do — in the health of our patients, our loved ones, and our community.

Benefits Eligible

Full-Time Benefit Eligible

Work Shift

Day - 8 Hour or less Shift (United States of America)

Department

8240 GME-Administration

The Program Coordinator is a member of the leadership team and is critical to the success of the program. As such, the Program Coordinator must possess skills in leadership and personnel management. Program Coordinators are expected to develop unique knowledge of the ACGME and Program Requirements, policies, and procedures. Program Coordinators assist the Program Director in accreditation efforts, educational programming and support of residents. With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational and financial management of the residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies (ACGME) and hospital policies, as well as a high-degree of initiative and independent judgment.

QUALIFICATIONS

Education
Preferred: Bachelor's degree

Experience
Required: Three years administrative experience, preferably coordinating complex educational or healthcare-related programs.

Preferred: Actual experience in Graduate Medical Education. Experience or knowledge of accreditation and compliance processes.

Knowledge/Skills/Abilities
Excellent written and verbal communication skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Working knowledge of software applications including Microsoft Word, Excel, and PowerPoint.
Exercises good judgment, discretion and diplomacy in communications.
Ability to make decisions timely and independently or to escalate issues as needed.

Department Specific Requirements
Job may require frequent travel within the boundaries of the Kaweah Health. Must have reliable transportation available throughout the workday. Must have a valid driver's license, transportation, and auto insurance.

JOB RESPONSIBILITIES

Essential

Under the direction of the Designated Institutional Official, Director of GME and Program Director, the Program Coordinator provides support and day-to-day management of activities for assigned residency program.

Coordinates all activities for assigned program.Facilitates scheduling, orientation, training, examinations and credentialing. Coordinates resident conferences, travel and special educational events. Serves as a counselor and liaison for residents and addresses problems. Manages program budget and compliance with use of funds for residency activities. Ensures program compliance with ACGME and KD Wellness curriculum and standards. Serves as the liaison with other KD departments to ensure compliance with Kaweah Health policies. Ensures program (faculty and resident) compliance with KD initiatives.

Manages and tracks assigned program schedules including resident rotations and assignments, call schedules, vacation and leave schedules, and conference schedules.Prepares and distributes resident schedules for each rotation in a timely manner. Serves as a liaison between the residency program and participating (non-KD) sites where residents rotate. Coordinates and tracks attendance for special educational events including weekly conferences.

Administers assigned evaluations.Prepares, distributes, logs and assures completion of evaluations on residents, faculty and program. Compiles statistics, creates reports and summarizes results of resident evaluations and assessments. Compiles all required data and reports regarding resident performance for Clinical Competency Committee (CCC) meetings. Compiles all required data and reports regarding rotations for Program Evaluation Committee (PEC) meetings. Administers the annual program evaluation and ACGME annual program evaluation. Assists with the completion of the Annual Program Evaluation (APE). Prepares semi-annual lett