Project Coordinator - Public Service Coordinator I

Location: Augusta,Maine,United States

STATE OF MAINE PROJECT MANAGEMENT OFFICE

Opening Date: November 27, 2024

Closing Date:  December 13, 2024

Job Class Code: CH28
Grade: 28
Salary: $72,827.04 - $103,463.36/Annually (includes 10% recruitment & retention stipend)
Position Number: 015104898

Hybrid Work Opportunity – This position is a hybrid remote/onsite position. The onsite location is in Augusta, Maine and the remote location must be within the state of Maine.

OVERVIEW:

The State of Maine Project Management Office is seeking a talented individual to join our growing, dynamic, and collaborative team. Are you detail oriented, great at building relationships and interested in working in a supportive environment at the forefront of Government Innovation? If so, we would love to talk to you.

We recognize that quality project initiation is critical to the success of projects and initiatives. We are seeking a candidate with a strong Project Coordination background, strong facilitation and communications skills to support and improve our project initiation process and frameworks.

You’ll also have opportunities to manage an array of smaller projects to completion and collaborate with our transformation and portfolio teams.

The Maine PMO has a supportive culture of innovation, creativity and exploration and we are excited about growing our team.

ABOUT THE JOB DETAILS: 

The primary purpose of this position will be to proactively drive, manage and maintain cooperative, productive partnerships on current project/deliverables and the coordination of policy initiatives. This position executes specific actions to be taken to achieve policy and program goals. Responsibilities will include managing  and coordinating resources of both contracted and state employees, executing tasks to facilitate change and act as a catalyst for change within the organization, as well as adapts to changes imposed by others, coordinate and organize the activities of the project team, prioritize tasks to meet deliverables and commitments on time, ensure that project member’s time and experience is well utilized, recommend alternatives/options to minimize any schedule delay, collaborate with others using their project experience/knowledge and works with others to help build project management, collaborate with State of Maine agencies to execute and coordinate plans-based policies, proposals, frameworks and methods.

WHAT WILL YOU DO?

Project Coordination:

• Plan and direct resources on assigned projects and ensure clarity of project roles and responsibilities.
• Manage assigned projects and ensure that documentation is complete and current, and results are delivered within established timeframes and quality measures.
• Develop and implement communication and report mechanisms to manage issues, risks and timely delivery of initiative results.
• Oversee business requirements to meet expected business solutions and trace delivery of requirements through testing and final implementation.
• Consult with Business Leaders to translate a project idea into a defined project with goals, objectives and scope.
• Manage project quality by conducting reviews, obtaining approvals, and taking corrective action when necessary.
• Ensure business needs and objectives are effectively captured, documented, evaluated and approved to meet expected business solutions.

Leadership:

This position will be responsible for several small to mid-sized concurrent projects spanning multiple Agencies, Offices, and teams, from impact assessment through to implementation, using defined project methodologies such as Agile, and requires the use of professional judgement, initiative, and discretion. Project Coordinators are empowered to make decisions involving escalation of issues, identification of risks, executing mitigation strategies, and appropriate communications at all levels of State Government.

Perferred Skills:

• Knowledge and experience creating functional execution models to further strategic policies and plans involving multiple stakeholders
• Knowledge/understanding of the PM methodology and the ability to understand/operate standard SDLC methodologies
• Having an understanding of governm