Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Facilities Coordinator

Job Code/Title: Facilities, Building Support Services

Department:  Facilities and Distribution Services

Job Level:  10

Supervisor: Building Manager

Job Family: 28

FTE:  1.0

FLSA Status: Exempt

Ranked:  No

Term:  N/A

 

 

Position Summary

The facilities coordinator holds the primary responsibility for the daily tasks and maintenance of the Perkins/Bostock/ Rubenstein Libraries complex. They also provide assistance coordinating, scheduling and supporting facility staff working in all DUL locations including Lilly Library, Music Library, the Library Service Center and the Duke Marine Lab. In addition, they provide back-up support in the security services and materials distribution activities that support the operational and maintenance needs of the Duke University Libraries.

Responsibilities

Facilities Support (80%)

• Coordinates, arranges and/or monitors routine and emergency services with appropriate departments or vendors including, but not limited to, housekeeping, heating-ventilation-air conditioning, structural and cosmetic repairs, plumbing, electrical, and maintenance of safety features. 
• Inventories and manages onsite and off-site storage for non-collection library items.   
• Maintains the annual capital asset inventory and serves as primary point of contact for biannual inventory surveys with the Duke Plant Accounting Office. 
• Assists DUL facility staff in building management and service coordination for all library buildings.
• Serve as library space manager to support staff office assignments and routine office/furniture moves, ensures that DUL’s entries and reporting in the Web Central system are up to date. 

 

Administrative Support (10%)            

• Manage library building and room card and key access, as well as subsequent policies and processes. Manage key inventory and issuance of master and submaster keys.
• Create, distribute and manage FDS shared BOX folder and staff surveys.
• Maintain and act as first responder to FDS Departmental emails; as well as utilize departmental email to share/communicate relative information and updates to library staff.
• Assist director and building manager as needed with budget preparation and management. 
• Coordinate with UL Staff Assistant to ensure adherence to library space use policies; resolve complex issues that arise.<