DEPT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.

DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Division of Business Services (DBS)

Office of Professional Development
1990 W. Camelback Rd., Phoenix, AZ 85015

Salary: $44,576 - $46,800 

Grade: 17

Closing Date: July 06, 2026

Would you like to be a part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Division of Business Services (DBS) Office of Professional Development (OPD) is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3.

Under general direction from the Senior Training Manager for the Office of Professional Development, this position performs a variety of complex administrative tasks, including research, special projects, fiscal and operational reports, development and modification of office procedures and forms, coordination of administrative activities between organizational units, composing a wide variety of correspondence, and interpreting and communicating organizational rules, regulations and functions.

Based upon the department's business needs and continual meeting of expected performance measures, this position may offer the ability to work a hybrid schedule, within Arizona, with two days per week required in-office attendance at the address listed above.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work partially or fully remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

• Oversees and performs a range of diverse administrative activities for the Administration. Serves as the central point of contact with other Divisions and external constituencies in the resolution of various day-to-day matters. Assists in administrative problem solving, program and project planning, development, and execution of stated objectives.
• Monitors, reconciles, and assists with fiscal operations for the Administration, including but not limited to budgets, contracts, and travel reimbursements. Reviews and processes procurement requests using the Arizona Procurement Portal, ensuring content is accurate and conforms to requirements.
• Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation, including computerized forms and reports. Monitors activity of Administration to ensure all forms and reports are completed by deadline.
• Researches information, compiles statistics, and gathers and computes various data. Prepares special reports, summaries or replies to inquiries, selecting relevant data from various sources. Establishes, updates, and maintains electronic and physical files, inventories, and records. Implements and maintains data management systems.
• Provides and oversees support activities, such as answering telephones, maintaining calendars, scheduling appointments, arranging meetings, assisting with inquiries, and resolving problems. Reviews and controls incoming and outgoing correspondence and follows-up on operational commitments.