Senior Project Coordinator

About Us

Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector.

Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of FRESH Proserv values that underpins everything we do around the world.

So, if you believe you not only have the skills and know-how needed for this role, and you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise giving top-quality service and you enjoy helping and collaborating with colleagues or clients – then we really want to hear from you.

What You Need to Know

Overall responsibility of the Project rests with the Manager of Projects/Senior Project Manager/Project Manager who have the authority to act and commit on the behalf of Proserv Management, being the main point of contact with Client. However, the Senior Project Coordinator, may on occasion and where deemed sufficiently experienced and capable, take on these responsibilities for small and uncomplex projects. Note – in such situations the Project Manager job description is relevant.

The Senior Project Coordinator is a key member of the project team, supporting the Project Management by taking responsibility for coordinating and expediting engineering, procurement and construction scopes and activities to meet the project schedule and expectation of our clients. They will work closely with the Project Engineer and Planner (if assigned to the project) to align all activities to ensure the project schedule, goals and KPIs are achieved.

Support, training and mentoring of Project Coordinators may also be a requirement to allow knowledge transfer to a less experienced person.
 

What We Are Looking For

• Form excellent working relationships with the Project Manager (Manager of Projects or Senior Project Manager) and all the resources within the EPC functions supporting the project. Develop and support clear lines of communications with these people.

• Ensure alignment with the project execution plan for completion of the project demonstrating excellence throughout.

• Positively contribute to HSSE throughout the project and be seen as positively influencing safety culture and measures in all project phases, encouraging, and supporting initiatives.

• Support the set-up of the project Risk and Change Management tools.

• Understand and align with the contract requirements.

• Have detailed knowledge of the project schedule and ensure alignment with this at all times. Any deviations identified must be communicated to project management Project Management.

• Support and help to develop mitigation plans where schedule deviations and/or other challenges arise.

• Work closely with engineering to ensure they are progressing as per project schedule and where necessary expedite where late to requirements.

• Liaise with Supply Chain, advising on engineering status to release BOMs etc., for PO placement. Regularly follow up with buyers to ensure materials are being delivered as per schedule for manufacturing requirements and/or direct delivery to client or other internal and external sites. Where necessary expedite to ensure alignment.

• Work with manufacturing planning to ensure build slots are allocated as per project requirements/schedule and liaise with them providing updates on engineering and procurement status to ensure on time start of in-house builds. During manufacturing support and expedite on time completion of materials.

• Work with logistics, provide project information/documentation as required, to ensure on time delivery of materials to other Proserv sites and/or Client directly.

• Ensure D365 is regularly updated to reflect status of engineering, materials, and manufacturing.

• Provide input for internal and external project reporting as required.

• Provide input for project KPIs as requested.

• Provide regular input for project “lessons learnt”.

• Support Continuous Improvement mindset within project and look to identify and implement improvements where possible.

• Support project close out phase.

• Provide support, mentoring and training for project coordinators when