Administrative Support Coordinator - OLOL Foundation

The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

•    Manage timekeeping and generate financial reports.  
•    Book travel arrangements and organize schedules.  
•    Review and edit correspondence.  
•    Create and maintain spreadsheets.  
•    Answer and screen phone calls and visitors/guests.  
•    Order and stock office supplies.  
•    Take meeting notes and submit/process paperwork.  
•    Handle special projects as assigned.  
•    Mentor junior staff and complete moderately complex projects. 
•    Other administrative (non-clinical) duties as assigned 
 

Experience: 4 years in a secretarial or administrative assistant role.

Education: High School diploma or equivalent

Technical Skills and Competencies  
•    Strong customer service orientation with excellent interpersonal and communication skills.  
•    Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.  
•    Effective time management, multitasking, and project coordination.  
•    Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.  
•    Highly skilled in monitoring/assessing performance.