Administrative Assistant

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs. 

We are more than just a team; we are a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values of Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.  

About the job

We are seeking a proactive and detail-oriented Administrative Assistant for a full-time, hybrid role. You'll provide in-office support at our San Mateo location three days a week and can work remotely the rest of the time. Responsibilities include assisting the COO and Chief of Staff with calendar management, meeting scheduling, and travel arrangements; handling office management tasks; supporting marketing initiatives; and preparing documents. Additional duties will involve assisting with special projects as needed.

What you’ll do 

• Provide in-office support on Tuesdays, Wednesdays, and Thursdays from 10:00am- 2:00pm
• Support the COO and Chief of Staff, including assistance with managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist with office management tasks such as opening and distributing mail, ordering supplies, and coordinating office maintenance.
• Support marketing initiatives by ordering collateral and coordinating marketing campaigns.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Assist with special projects and perform other duties as assigned.

Your experience and qualifications

• 2+ years of experience in administrative support roles, preferably in a fast-paced environment.
• Proficiency in Microsoft Office and Google Workspace
• Excellent organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Must be adaptable and able to thrive in a dynamic work environment.

Compensation and benefits:

• $25- $30 per hour: Pay for this position will be based on several factors, including, but not limited to: your prior experience and skills related to the position, geographic location, company needs, and current market demands. 
• Great humans deserve great benefits! At Vynca, full-time employees are eligible for benefits such as: medical, dental, and vision insurance, income protection benefits, PTO, company holidays, 401k, and access to other wellness benefits.