Administrative Assistant

Administrative Assistant

(Louisville, Full-time, Onsite)

Fisher Phillips, a premier international labor and employment law firm, is seeking an experienced Administrative Assistant to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Office Operations: Collect, scan, and save mail and correspondence in the firm's system; manage mailing labels and Federal Express shipments, including tracking and resolving delivery issues.
• Administrative Support: Assist with attorney expense reports, invoice submissions, correspondence, and backup support for secretarial tasks such as scanning and copying.
• Office Management: Maintain the appearance and functionality of the office; monitor and replenish kitchen and office supplies; coordinate with building management on work orders.
• Visitor and Meeting Coordination: Greet visitors, manage deliveries, schedule guest offices and conference rooms, and assist with meeting setups, including ordering lunches and supporting new hire onboarding.
• Legal Assistance: Open new matters, ensure compliance with conflict requirements, create filing templates for court submissions, and support attorneys with legal tasks.
• Task Management: Prioritize and juggle multiple assignments while maintaining professionalism and confidentiality.

Requirements

• College degree and minimum of 2 years secretarial or administrative experience in a related environment is preferred; 3 years legal experience is preferred.
• Intermediate-advanced skill level in Microsoft Word, Excel, PowerPoint and Adobe.
• Experience with working in a team-oriented, collaborative environment.
• Demonstrated problem-solving abilities.
• Knowledge of the firm business process and business operations.
• Proficiency with Microsoft Office software.

The hourly rate range for this position is $22.00 - $25.00. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your healt