Associate Event Production Manager

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Job Title:

Associate Event Production Manager

Department:

Business Advancement | Schottenstein Center Guest Services Administration

Position Summary:

The Associate Event Production Manager (AEPM) is a key leadership role responsible for the planning, coordination, and execution of events at the Jerome Schottenstein Center (JSC) and CASE venues. This position manages both Ohio State University Athletic Department events and a wide range of special and private events. The AEPM ensures the seamless integration of technical production, guest experience, and venue operations to deliver exceptional event experiences.

Key Responsibilities:

-Event Planning & Management

-Serve as the lead production contact for select special and private events.

-Coordinate all services and equipment orders in support of events.

-Prepare event day information sheets, post-event summaries, expense reports, and incident report summaries.

-Manage communications between clients and internal departments to ensure successful event execution.

-Coordinate guest needs for meeting rooms and the practice pavilion.

Technical Production Oversight:

-Assist in the process of installation, maintenance, and operation of Production sound, Entertainment lighting, and theatrical systems including draping and rigging.

-Advance and execute technical requirements for touring productions, concerts, and athletic events.

-Support in-game entertainment and broadcast logistics for Men’s and Women’s Basketball and Men’s Ice Hockey.

- Create building CADs for special events and projects

Team Leadership & Operations:

-Hire, supervise, and schedule stagehands, production technicians, and casual labor teams.

-Assist in overseeing Guest Services, Security, Parking, and Public Safety teams during events.

-Process payroll and maintain training and performance records for production staff.

-Collaborate with the Building Operations team to ensure proper setups and venue readiness.

Client & Guest Experience:

-Act as a liaison between clients and venue departments to ensure high-quality service delivery.

-Work closely with Guest Services to uphold a high standard of guest experience.

-Ensure all event elements align with venue capabilities and client expectations.

Minimum Required Qualifications
Bachelor's degree or equivalent experience. Advanced degree in relevant field may be desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Additional Information:

Qualifications:

• 3–5 years of experience in live event production, venue operations, or a related field or equivalent degree.
• Strong technical knowledge of theatrical systems, AV equipment, and broadcast technologies.
• Proven leadership and team management skills.
• Excellent organizational, communication, and problem-solving abilities.
• Proficiency in Microsoft Office; CAD skills highly recommended.
• Ability to work flexible hours, including evenings, weekends, and holidays.

• Experience in collegiate athletics or sports entertainment environments.
• Familiarity with AutoCAD or similar software for event drawings.
• OSHA or ETCP certification is a plus.

Location:

Schottenstein Center (0081)

Position Type:

Regul