Executive Assistant

Company Description

A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to promote growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people.

Our model to transform every brand experience will help clients navigate commerce to provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. The need for fluid thinking is just part of our nature. Which means we're untethered from any specific medium or method—we go where ideas will work best.

We are an expanding network with more than 5,000 employees, with 12 agency brands throughout our global offices. Publicis Digital Experience brands include Razorfish, Digitas, Arc Worldwide, Hawkeye, Formerly Known As, Saatchi Saatchi X, Plowshare, 3Share, and the Publicis Commerce Exchange.

Job Description

Publicis Digital Experience is hiring an Executive Assistant to provide administrative and operational support to a handful of our senior executives.

PLEASE NOTE: This is a hybrid role requiring onsite collaboration an average of 3 days/week. All candidates must be local to the New York City metro area and willing to commute to our NYC offices on a regular basis.

Primary Responsibilities:

• Manage and handle all executive calendar and scheduling needs in Outlook including onsite/offsite events, virtual events, phone calls, and meetings.
• Manage executive email communications, responding and escalating as required.
• Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, and preparing all associated expense reporting.
• Manage and plan onsite and offsite events including catering, location identification, hotel partnerships, identifying vendors, and other logistical needs.
• Partner with marketing, communications, and other internal cross-functional teams to resolve issues.
• Provide additional administrative, operational, and logistical support as requested.

Qualifications

• Prior experience providing support to multiple senior-level executives in a large, fast-paced organization or advertising agency.
• Experience using Microsoft Teams and Microsoft Office (including Outlook, Word, Excel, and PowerPoint).
• Experience using an expense tracking and reimbursement system (such as SAP Concur).
• Ability to manage multiple concurrent requests and understand how to prioritize based on immediacy of need.
• Experience coordinating and planning events including securing travel, catering, and/or lodging as well as coordinating with vendors, sponsors, and other partners.
• Ability to handle and preserve confidential information.
• Flexibility to handle requests before and after business hours as needed.
• Incredibly proactive with a natural sense of urgency.
• Outstanding written and verbal communicator with strong interpersonal relationship skills.
• Meticulous attention to detail.
• Highly collaborative, organized, efficient, flexible, and nimble.

Additional Information

The Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more
• Monetary assistance and support for Adoption, Surrogacy and Fertility
• Monetary assistance and support for pet adoption
• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
• Tuition Assistance
• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
• Matching Gifts programs
• Flexible working arrangements
• 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to eligible U.S.-based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Publicis Digital Experience is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregna