Scheduled Hours

37.5

Position Summary

The Coordinator for Regional & Special Events supports the Regional & Special Events team. The coordinator reports to the Senior Associate Director, Regional and Special Events. Responsibilities include administrative support, project management, event related support. The coordinator plays a critical role in supporting Regional events.

Job Description

Primary Duties & Responsibilities:

• Provide event support to various regional events, with a focus on events in Tier 1 cities and Chancellor attended events. Duties may include, coordination of logistics such as event timelines, RSVP tracking, briefing packet drafting and routing, preparation and shipping of event materials, venue scouting, communication and invitation process, reservation management and design, onsite setup, budgeting, catering, audio-visual and technical planning, other vendor arrangements, post-event evaluation, and strategically crafting/editing/scheduling event broadcast emails (MyEmma) including invitations, event reminders, recognition, surveys, and event follow-up.
• Serve as resource for the Senior Associate Director, Regional and Special Events in managing special projects.
• Provide staff support for special event activities. This includes but is not limited to Commencement, regional campaign kickoffs, building dedications, groundbreakings, the Volunteer Leadership Conference, the Stein Lecture and the annual Major Gifts Staff Retreat, etc.
• Special projects as determined by Senior Associate Director, Regional and Special Events. This includes but is not limited to ordering/inventorying gift items and coordinating holiday cards.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Business Interactions, Communication, Complex Systems, Computer Databases, Confidentiality, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Multitasking, Optimistic Attitude, Personal Initiative, Professional Etiquette, Qualtrics, Self Motivation, Social Interaction, Sound Judgment, Teamwork, Telephone Communications, Time Management, Work Initiative, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

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