Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

----

Hiring Department:

Office of the Vice President for Legal Affairs

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Jul 01, 2025

----

Position Duration:

Expected to Continue

----

Location:

AUSTIN, TX

----

Job Details:

General Notes

The Office of the Vice President for Legal Affairs provides high quality service and leadership in proactively managing and coordinating University legal affairs; to support and enhance the University's educational, research, public service mission, core purpose, and core values; and to advance the overall mission of the University. For more information about the Office of the Vice President for Legal Affairs, please visit: https://legal.utexas.edu/.

Your skills will make a difference. 

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 
• Voluntary Vision, Dental, Life, and Disability insurance options 
• Generous paid vacation, sick time, and holidays 
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds 
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Robust free training access through LinkedIn Learning plus professional conference opportunities 
• Tuition assistance 
• Expansive employee discount program including athletic tickets 
• Free access to UT Austin's libraries and museums with staff ID card 
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . 

Purpose

Provide high level administrative and litigation support to the Office of the Vice President for Legal Affairs, working as a team member in a very busy, dynamic executive level office with multiple on-going projects. Ability to exercise a high level of confidentiality is critical. Must be able to multi-task and manage a variety of projects with deadlines.

Responsibilities

• Assist with daily operations of the Vice President for Legal Affairs litigation matters. Coordinate with University departments to collect and organize documents and information that are responsive to discovery requests and subpoenas for records as required by applicable Federal law, State of Texas law, Board of Regents’ Rules and Regulations, and University policies and procedures. Assist with preparation of litigation holds.
• Provide support for executive level office operations that require exercising a high degree of initiative and judgment. Provide direct clerical support to attorneys as assigned, including coordination of complex executive-level calendars, travel, managing and organizing legal documents and information, correspondence, meeting preparation, and communications with other campus departments as well as outside of the University.
• Complete cross-training and provide coverage on various administrative team responsibilitie