Program Coordinator, Operations Facilities Planning & Design

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

The Program Coordinator is a pivotal member of the Operational Excellence team within the Facilities Planning and Design Business Unit, providing critical support to vice presidents, directors, managers, and senior project leaders. This role ensures seamless operational execution by managing strategic project support, coordinating meetings and events, and overseeing compliance and reporting activities. Demonstrates a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seeks opportunities to learn and implement new tools to enhance productivity and efficiency. 

Key Responsibilities 

• Manage multiple administrative and project initiatives, tracking timelines and deliverables to ensure alignment with departmental goals. 

• Monitor and support activities to ensure compliance with regulatory standards and requirements in collaboration with Authorities Having Jurisdiction. 

• Serve as the primary liaison between internal teams, leadership, vendors, and external stakeholders to ensure clear and efficient coordination. 

• Review and process planning and medical space requests, support contractor selection, and maintain accurate business unit and project databases. 

• Assist with governance committee processes, ensuring adherence to requirements and smooth execution of committee functions. 

• Develop and design PowerPoint slides for project presentations, demonstrating proficiency in using PowerPoint to create professional and impactful presentations that effectively communicate project progress and outcomes. 

• Uphold quality standards, identify opportunities for process improvement, and contribute to the development of policies and procedures. 

This position is ideal for an organized, detail-oriented, and proactive professional who thrives in a collaborative, fast-paced environment. The ideal candidate demonstrates a strong aptitude for utilizing technology tools within the Microsoft 365 suite and proactively seeks opportunities to learn and implement new tools to enhance productivity and efficiency. As a Program Coordinator, you will play a key role in advancing the Operational Excellence Team’s initiatives, directly enhancing performance and supporting the organization’s growth. 

A Brief Overview
The Program Coordinator is responsible for a full range of planning, implementation and support of new and restructured programs that support Stanford Health Care (SHC) business development and customer service. The role is also in charge of planning and managing logistics for client relationship, marketing, and internal operations and others. The incumbent interfaces internally with Stanford Health Care (SHC), Lucile Packard Childrens' Hospital (LPCH), and School of Medicine (SOM) senior management, Corporate Partners and Executive Health Program Departments, Stanford Alumni networks and Stanford University Departments in all disciplines. External contacts include multinational corporations, medical centers, foundations and individual patients and families who have a relationship with Stanford Health Care.

The Program Coordinator carries out assigned duties independently and communicates constantly with Managerment. This role works collaboratively with a broad range of stakeholders in clinical, administrative, ancillary and service departments, and manages communication among all departments and School of Medicine.


Locations
Stanford Health Care

What you will do

• Leads/supports projects to improve internal operations and overall growth; documents project scope and sets project expectations clearly and precisely
• Institutes workgroups to address necessary proce