Administrative Assistant

Description

AVITA Medical is a regenerative medicine company leading the development and commercialization of devices and autologous cellular therapies for skin restoration. Our FDA-approved RECELL System technology platform treats patients with thermal burn wounds and full-thickness skin defects and is used for re-pigmentation of stable depigmented vitiligo lesions by harnessing the regenerative properties of a patients’ own skin to create Spray-On Skin cells. 

We believe that patients are at the heart of everything we do, our employees are the lifeblood of AVITA Medical, passion is key to making a difference, quality impacts everything we do, and integrity is essential to our success.  

Key Responsibilities: 

• Communicating with senior leadership, external partners and organization to schedule and set-up critical meetings
• Manage calendar, appointments and meeting requests through MS Outlook
• Coordinating conference calls (via ZOOM, Teams) and live meetings
• Arrange and manage domestic and international travel plans, making the necessary changes to itineraries during travel as well as maintaining communication and providing assistance as required
• Perform administrative & office management functions (answering phone calls, ordering lunch, coordinating vendors, printing, mailing, faxing, scanning and binding, coffee/snack replenishment, etc.)
• Manage processing of purchase orders/requisitions, submitting invoices, vendor setup, contract management, etc. 
• Prepare and complete expense reports for processing
• Participate in other activities and special projects as needed

Requirements

• Minimum of 3 years experience as an administrative assistant, specifically in a fast paced, start-up environment. 
• Excellent oral & written communication skills, and proven ability to work autonomously and prioritize workload 
• Professional demeanor
• Proactive problem-solving skills, critical thinking and ability to anticipate support needs
• Ability to consistently handle sensitive and/or confidential material and information appropriately
• In-depth knowledge of MS Word, Outlook; some PowerPoint (able to create a presentation), Excel and SharePoint
• High attention to detail, excellent organizational skills and the ability to work on multiple projects with tight deadlines. 
• Excellent interpersonal and verbal communications skills and the ability to deal effectively with a variety of personnel both internally and outside the company. 
• Must be a self-starter and have a positive and flexible attitude

EEOC: AVITA Medical is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs. 

Your Physical Work Environment Will Require: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, stand, walk and/or balance, use hands and fingers to type, handle, feel, grasp, push, and pull. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. The individual is frequently required to reach with hands and arms, and repetitive motion, The individual is occasionally required to stoop, kneel, or crouch. The individual may occasionally lift and/or move up to 25 pounds.

AVITA Medical is an E-Verify participant. 

AVITA Medical recognizes the role of information security in ensuring that users have access to the information they require to carry out their work in a secure manner.  AVITA Medical is committed to protecting the security of its information and information systems. As such, each role within AVITA Medical must demonstrate the same commitment to information security.