Executive Assistant to the Chief External Affairs Officer

Job Title: Executive Assistant to the Chief External Affairs Officer

Work Place Flexibility: Onsite 

Legal Entity: Entergy Services, LLC 

 

JOB DUTIES/RESPONSIBILITIES:

• Provide high-level administrative support to the Chief External Affairs Officer and direct reports: manage calendars and schedules, coordinating meetings, appointments, and travel arrangements as needed
• Prepare and distribute agendas, presentations, and other materials for team meetings and executive-level discussions
• Manage administrative affairs of the department including meeting management, invoice processing, supply equipment procurement, training records, etc.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence, and copies.
• Serve as the primary point of contact for stakeholders, responding to inquiries and routing requests appropriately
• Assist with the preparation of reports, presentations, and other documentation related to department projects and initiatives
• Process badges and access for outside contractors
• Coordinate and oversee special events, conferences, and other related activities
• Collaborate with cross-functional teams and departments to facilitate information sharing and ensure seamless coordination
• Anticipate the needs of the leaders and proactively provide support to enhance their productivity and effectiveness
• Handle multiple assignments, work within deadlines, and maintain confidentiality and discretion when handling sensitive information and materials

  

MINIMUM REQUIREMENTS:

Minimum education required of the position

• Typically requires vocational training, apprenticeships, or the equivalent experience in related field. A Bachelor's degree is highly preferred.

 

Minimum experience required of the position

• 10+ years of relevant experience
• Preferred Qualifications:
  • Strong analytical skills and advanced skills in Microsoft Office - PowerPoint, Excel, and Word.
  • Experience supporting C-suite executives in a corporate/professional environment. 

 

Minimum knowledge, skills, and abilities required of the position

• Advanced knowledge of Microsoft Word; proficiency in PowerPoint, Excel, Teams and SharePoint preferred
• Demonstrated ability to work independently, exercise sound judgment, and maintain a high level of discretion and confidentiality
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively
• Interest and demonstrated experience with improving work processes
• Strong written and verbal communication skills, with the ability to interact with individuals at all levels of the organization
• Emotional intelligence—ability to work with a team, be patient and self-aware, to maintain balance amid opposition and change, and to be multi-culturally aware and sensitive

 

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Primary Location: Louisiana-New Orleans Louisiana : New Orleans 
Job Function: All Other Jobs
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT 
Number of Openings: 1
Req ID: 119211
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy