Senior Executive Assistant

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas–Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role, you will report to and support the Head of Transactions within Business Development and additionally supports executive director level staff. This team members plays a multifaceted and crucial role.

This role will coordinate and orchestrate internal and external meetings for the Transactions and Ventures teams. This involves working with multiple cross-functional groups within Amgen, as well as external companies, academic centers, or other individuals and entities. These are highly confidential and sensitive global business development meetings under tight timelines. These meetings may involve both internal and external attendees. Internal attendees typically include individuals from multiple functions (e.g., R&D, Commercial, Legal) and involve senior and executive-level stakeholders. Requires proactive and thoughtful consideration of timing and logistics, including sensitivity to global time zones.
 

Responsibilities:

• Responsible for coordinating both on-site and off-site meetings, including managing all aspects of on-site logistics such as visitor badges, lunch orders, and escorting external parties throughout the day.
• Ensures smooth operations, including AV and technical needs, working with IT as needed.
• Proactively manages calendars with a focus on efficient time utilization, conflict management, and ensuring adequate preparation time for meetings and activities.
  Coordinates domestic and international travel arrangements amidst dynamic business requirements.
• Performs data entry into databases for activities such as initiating confidentiality agreements and updating the business development CRM database.
• Prepares and processes expense reports in a timely manner.
  Works closely with other Administrative Coordinators and Executive Assistants within the organization.
• Demonstrates the ability to take on ad hoc administrative projects as needed and provide temporary coverage for other administrative assistants.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Highly proficient in Microsoft Suite, including Outlook and PowerPoint, as well as MS Teams, and familiarity with using databases and shared document systems, including SharePoint.
• Exceptional communication skills, both oral and written.
• Flexibility amidst rapidly changing meeting and travel requirements.
• Professional and positive demeanor with excellent interpersonal skills.
• Proactive and collaborative personality, requiring initiative, tact, creativity, and good judgment.
• Strong and clear internal and external communication skills.
• Capable of efficiently managing multiple tasks, including meeting bi-weekly and monthly recurring deliverables with ease.
• Ability to work quickly with a high level of accuracy and thoughtfully escalate issues to ensure appropriate prioritization.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey