ACCOUNTS PAYABLE ACCOUNTING SPECIALIST

Job DetailsJob Location: MFS CIVIC OFFICE - Gresham, OR 97030Position Type: Part TimeEducation Level: 4 Year DegreeSalary Range: $27.00 - $29.00 HourlyTravel Percentage: NegligibleJob Shift: DayJob Category: Nonprofit - Social Services



 

 


Metropolitan Family Service Position Description




Position Title:  


Accounts Payable Accounting Specialist 




Location:        


MFS Civic Office (with some opportunities for remote work)




Reports To:   


Controller 




Dept/Program:  


Finance                                 FTE:  .50 FTE (20 hours/week)




   


                                                   




Status:           


Non-exempt




Created:        


July 2026                          Job Number: FAPS0720





General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.  

Values:


We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.
We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.


General Function:   

Under the supervision of the Controller or CFO, the Accounts Payable Specialist is responsible to support the MFS Finance Department. Position will support accounts payable, billing support, general ledger support, and other duties as assigned.  

Essential Duties and Responsibilities:

Diversity


Values working in a multi-cultural, diverse environment
Values and supports inclusion and program access for clients
Supports agency goals for enhancing diversity within department areas


Collaboration


Ability to work effectively in collaboration within all departments of MFS as well as other agencies, and within MFS program areas
Ability and commitment to work effectively within a team-dependent environment 
Ability to work and communicate effectively with a broad range of individuals and groups


Teamwork


Ability to work independently and to collaborate with other MFS staff and volunteers to model effective teamwork skills  


Finance Responsibilities


Processing Invoices: Utilizing the Financial Edge accounting software package, handling all functions related to paying vendors, including receiving, obtaining approval, and coding of invoices
Vendor Management: Establishing and maintaining strong relationships with vendors, resolving issues, and negotiating payment terms 
Support the maintenance of accurate vendor records including retiring old vendors out of the system
Maintain accurate and current list of A/P aging schedule
Lead annual 1099 issuance process
Manage petty cash review and reconciliation
Ensuring compliance with tax regulations and internal controls to safeguard company assets 
Help organization staff transition to a Purchase Order system
Ensure payable transactions are correctly entered into the bank’s positive pay system
Process Improvement: Identifying opportunities for process automation and efficiency improvements within the AP workflow
Working with cross-functional teams, including Programs, HR, and IT, to ensure policy compliance and resolve issues
Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook
Other duties may be assigned by the Controller


 

 

 

 
QualificationsKnowledge, Skills and Abilities Required:   


Demonstrated experience with attention to detail
Demonstrated experience with basic software skills
Familiarity and high level of functionality with Google and Microsoft products, especially with Google sheets and Google drive, is essential
Ability to meet weekly deadlines and manage variable workload
Ability to document processes and identify appropriate internal control measure
Sound technical accounting skills, analytical abilities, good judgement including ability to effectively use financial IT tools, systems and programs
Ability to provide excellent support and responsiveness to both internal staff and external partners
Well organized and self-directed
Values working in a multi-cultural, diverse environment
Ability to work within a team dependent environment
Ability to proactively problem-solve 
Ability to maintain professional boundaries and confide