Rehab Registration Clerk - PRN

Days - PRN

Olathe Medical Pavilion D

Position Summary / Career Interest:

The Rehabilitation Services Registration Clerk greets patients and their families upon entering the Rehabilitation Services department; checks patients in; assures that patients are registered; answers phones in a prompt and courteous manner; maintains accurate referral documentation; schedules patient appointments; when necessary contacts physician offices and insurers for necessary authorizations, certifications, and referrals; problem solves when necessary; closes out outpatient charts; faxes documents to physician offices and insurers; may participate in Performance Improvement activities and processes.

Note: The need for this position is for shift coverage during the week, Monday thru Friday working 6:15am-5:15pm approximately 1-4 times each week. Various clinic locations in Olathe, Paola, and Osawatomie.

Responsibilities and Essential Job Functions

• Patients will be scheduled accurately and timely in SCI Schedule Maximizer, preferably while the patient is present in the clinic, taking into account the patient's scheduling preferences, therapist consistency, and available times. Reschedules appointments in an accurate and timely manner per patient preference and available times. Contacts patients when earlier appointments become available. Reviews SCI bump list to assure that all patients bumped due to calendar edits are properly rescheduled. Provides patients with schedule printout at the end of every evaluation (first visit), upon patient request, or when schedule changes are made.
• Greets customers in a prompt, courteous, and helpful manner upon their entry into the outpatient department.
• Checks patients in upon their entry into the Rehabilitation Services Department.  Verifies demographic data (i.e., address, phone, insurance information, etc.) on the face sheet and notifies Patient Registration of any discrepancies.  Verifies that account is activated in Cerner.  Assures appropriate documentation is completed by patient.  Obtains copies of insurance card and places in paper chart.  Obtains necessary patient or guardian consent signatures for treatment and/or financial responsibility.
• Manages multi-line phone system, transfers calls accurately, and retrieves voice mail messages at least three (3) times per day, if not more.
• Reviews SCI Order Review Work List regularly, checking to be sure that referrals are for the correct discipline and that two follow-up appointments have been scheduled.  Creates chart folders, performs chart requisition from Medical Records for past patients.  When necessary, places needed insurance authorization forms in chart (i.e. Ortho Net, Children's Mercy).  Initiates front office/therapist checklist in chart and identifies insurance information (visit restrictions, co-pay and treatment authorization information).
• Completes the Rehab Aide Checklist for the COP, DB1, GAR, SFC, and SMP clinics, performing all Joint Commission and departmental duties according to the schedule outlined on the checklist.
• Faxes patient reports to physician offices (using Medical Records Printing (MRP) in Cerner)  and insurers (traditional fax) in a timely manner.
• Contacts Workman's Comp providers and/or insurance companies to secure approval for additional visits or procedures.  Determines what is necessary for securing approval and/or authorization for continued therapy visits and if the physician's office needs to call the insurer for a new pre-certification. Completes the necessary steps outlined by the insurer to secure the visits or procedures requested by the therapist.
• Orders necessary patient care or front office supplies/items through Lawson when necessary and emails Director or designated Supervisor/Manager what items were ordered and the purchase requisition number.
• Reviews insurance information in SCI and ensures insurance benefits have been checked. Chart patient's insurance benefits in the "Insurance" tab in Cerner along with any authorization(s) that may be obtained following the evaluation visit.
• Orders necessary patient care or front office supplies/items through Lawson when necessary and emails Director or designated Supervisor/Manager what items were ordered and the purchase requisition number.
• Reviews insurance information in SCI and ensures insurance benefits have been checked. Chart patient's insurance benefits in the "Insurance" tab in Cerner along with any authorization(s) that may be obtained following the evaluation visit.
• Assists with ongoing Performance Improvement initiatives which may include, but not limited to: Temperature readings of freezer and hydrocollator, patient wait