Payroll & Benefits Specialist

Analyst, Payroll & Benefits

Wood Dale, IL

About Optimas 

Optimas Solutions is a global distributor of integrated supply chain solutions, and engineering support focused on delivering fasteners, components, industrial and safety supplies to our diverse customers around the world. Our local, on-the-ground teams understand the nuances of every community we serve. This allows us to adapt with our customers and partners as needs evolve, leveraging our footprint to remain at your side while providing a highly personalized level of service and support no matter where you find yourself around the globe.  

Our Values are the THREAD that connects us as one team to ensure that we are accountable for our contributions to the success of our company and customers: 

•                    Teamwork 
•                    Honesty 
•                    Respect 
•                    Excellence 

•                    Accountability 
•                    Drive 

To learn more, please visit our website http://www.optimas.com

Position Overview

We are looking for a knowledgeable and self-directed Payroll & Benefits Analyst to oversee U.S. payroll and benefits administration for almost 700 U.S. employees. This role will initially focus on coordinating bi-weekly and weekly payroll processing including auditing, reconciliation, analysis, and compliance. This role will also be responsible for the benefit plan administration and managing relationships with benefit brokers and other benefit carriers.

The ideal candidate will take charge of the entire U.S. payroll and benefits process, drive process improvements, and be an authority on payroll and benefits for the HR team.

Responsibilities:

The Payroll and Benefits Analyst will serve as the Optimas subject matter expert in the areas of all payroll related functions as well as oversight of all benefits. Responsibilities include:

• Ensuring all payroll and benefit functions and reporting complies with federal and state regulations and company policy.
• Process and calculate payrolls and related compensation expense accurately, efficiently and on time. Prepare payroll analytics, review metrics, and deliver timely pay file(s).
• Establishes and maintains systems and controls that verify the integrity of payroll system, processes, and data.
• Enter and review all payroll entries which includes one-time payments, final pay checks, LOA entries, Uploading Fidelity 401(k) contributions, Import files, etc.
• Prepare and calculate any special checks, i.e., termination pay, sales commission, special bonuses, long-term incentives etc.
• Provides support and working knowledge of the Fair Labor Standards Act, Affordable Care Act, 401(K), garnishments, and regulations.
• Manage the UltiPro relationship to ensure all state notices are being properly addressed. Ensure rate changes are updated.
• Maintain 401(k) remission schedule while ensuring contributions are submitted via Fidelity in a