Office Associate II - 1185 (Augusta)

Location: Augusta,Maine,United States

OFFICE ASSOCIATE II

Opening Date:

November 26, 2024

Closing Date:

December 11, 2024

Location:

Augusta

Position #:

08330-1185

Position Type:

Full Time 

Class Code:

6542

Grade/Salary:

Grade 13 - $17.30 - $24.91 Per Hour*

*This is the earning potential over the course of nine steps. New hires will generally start at Step 1. Annual step increases are based on performance reviews and financial authorization.

Are you interested in making a difference in protecting Maine’s environment? Do you enjoy working with people in support of a common goal? Come join the Division of Resource Administration at the Department of Environmental Protection!

BRIEF JOB DESCRIPTION: This position is an integral part of the Department’s Environmental Team, that provides reception duties for the front office.

This primary focus of the Office Associate II position is: 

• Answering incoming phone calls
• Routing spill calls for the entire state appropriately and in a timely manner
• Greeting visitors
• Distributing incoming mail
• Preparing outgoing mail
• Photocopying
• Laminating documents
• Maintaining office supplies
• Forwarding requests for building maintenance to BGS

In addition, this position provides administrative support to Department programs through data entry, coordinating maintenance of the Bureau’s pool vehicles. The Office Associate II position needs to be motivated, dedicated, flexible, detail-oriented and can work under time-sensitive deadlines while being a team player. This position routinely lifts 25 lbs. The hours for this position are Monday through Friday 8:00am to 5:00pm.

For more information specific to the position, please contact Gina L. Dubord at: gina.l.dubord@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

HOW TO APPLY: Interested applicants need to apply online by selecting the "APPLY" button below along with uploading a Cover Letter and a current Resume. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your Resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such. 

If you can't apply online and you require a paper application, please download and print one here: https://www.maine.gov/bhr/state-jobs/application-process. Paper applications for this posting should be submitted along with a Cover Letter and Resume, before the closing date, to: Natural Resources Service Center, c/o Kristin McCamish, 32 Blossom Lane, Marquardt Building, Augusta, ME 04333-0155. Please be sure that the title, and position number, of the job you are applying for is included.

_______________________________________________________________

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11