Administrative Manager, Finance and HR (374738)

Tasks and Responsibilities Overview:

The administrative manager is responsible for the management of all administrative functions within the institution. They will oversee the processing of documents related to human resources, finance, and administration, as well as managing the record keeping systems and ensure compliance with the policies and procedures established in these areas. 

Tasks include but are not limited to:

 

HR Management

• Manage the processing of all documents related to HR, including documents related to salary, social security statements, social benefits enrollment forms, and changes in employment status
• Ensure compliance with the human resources policies and procedures in place, including record keeping requirements and reporting obligations 
• Oversee that the laws and regulations related to human resources are respected, notably the laws regarding wage and working hours, security regulations, and other labour laws 
• Respond to employee inquiries concerning policies, procedures, and HR programs
• Report HR statistics – sick leave, hours worked, hours per Partena code worked
• Manage the data transmission and communication with the social secretariat, temp agencies, and external HR partners

 

Management of Finances and Accounting

• Budget 
  • Volumes (production/sales)
  • HR
  • Margins
  • Fixed costs
  • Balance Sheet  

 

• Audit/Reporting  
  • JEFI : preparation of CA notes and information package 
  • SOX
  • In-depth ad hoc analysis

 

• Accounting Management :
  • Manage invoice approvals, purchases, and supplier/vendor creation, etc.
  • Other general management topics 
  • Monthly/annual closing procedure 
  • Inventory valuation (Coils, FG, Consumables, VNR calculations, etc...)
  • Organize annual and circulating inventories with the site manager
  • Payroll analysis + intercompany refills 
  • MRF + MRF cash-flow
  • P&L review
  • Capital expenditure reporting 
  • Calculation of CTT90
  • Coordination with shared accounting services 

 

Management of Site Administration

• Provide administrative support for the human resources service, i.e. scheduling meetings, preparing reports and record/file keeping for the service.
• Manage incoming/outgoing mail 
• Internal and external training 
• Monitor and document SPF trainings 
• Training plan 
• Monitor regulatory and legislative compliance (social/financial)
• QHSE administrative assistance 
• Updating documents - ISO 9001/14001/45001
• Organization of various action plans 

 

Data Protection Officer 

• Coordination with internal and external stakeholders 
• Person of contact with the supervisory authorities 
• Ensure compliance with RGPD and other regulations

 

• Education Requirement (minimum) :

 

Master’s 60 in economy, social legislation, HR, or equivalent by experience 

 

 

• Required Experience :
  • Minimum 5 years of management and/or human resources experience
  • Excellent knowledge of office tools (Excel-Powerbi) 
  • Experience with internal management systems (SAP/Sofie)
  • Excellent general knowledge and mastery of social and accounting legislation  
  • English level C1

 

ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 16 countries. In 2022, ArcelorMittal had revenues of $79.8 billion and crude steel production of 59.0 million metric tonnes, while iron ore production reached 45.3 million metric tonnes. Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future. ArcelorMittal is listed on the stock exchanges of New York (MT), Amsterdam (MT), Paris (MT), Luxembourg (MT) and on the Spanish stock exchanges of Barcelona, Bilbao, Madrid and Valencia (MTS).