Executive Officer, P-2, East Jerusalem, State of Palestine, Temporary Appointment (post no. 134336)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

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For every child, hope

UNICEF in the State of Palestine works to uphold the rights of children to access essential services and protection, from early childhood through adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. Following the escalation of hostilities in the Gaza Strip, UNICEF is responding at scale with Education, WASH, Nutrition, Health, Child Protection and Multi-Purpose Cash, while preparing for return to learning for children across the State of Palestine to respond to the most precent and critical needs of children, while supporting the restoration of essential services.

Working closely with the Special Representative, you will be responsible for supporting the coordination, management and planning activities in a systematic and organized manner; managing an effective system for incoming information, including correspondence, decision memos and other institutional documents that together constitute an important part of the organisation’s archive; and lastly, drafting the work plans, annual reports, correspondence and other planning documents pertaining to the goals of the team. In the course of fulfilling the functions of the role, travel to Gaza may be necessary.

Your key accountabilities and duties:

Support to office priority setting and decision making

- Assist in managing the flow of information to the Special Representative, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.

- Confer with section/division Heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of the Special Representative.

- Ensure that the supervisor is prepared for meetings (EMT, CRT, UNCT, SMT etc) and missions by drafting talking points, preparing briefing notes in advance and by researching relevant information; and by establishing contacts (within and outside UNICEF) on the subject matters to be discussed.

- Accompany the Special Representative to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, action points are addressed, and support the supervisor with any relevant input.

- Contribute to coordinating drafts of position papers and other documents relevant to the activities of the office.

- Ensure that high-level visitors are appropriately addressed, that they receive background information as  necessary, and that protocol is respected.

- Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office.

Support to office planning and operations

- Research, collect and synthesize qualitative and quantitative information and data to support the establishment of comprehensive and evidence-based information for developing annual work-plans.

- Collect, draft and/or organize materials and related documentations for office strategies to ensure optimum impact, scale and sustainability of achievements/results.

- Assess and/or recommend appropriate information and materials for office initiatives verifying accuracy and quality for dissemination.

Support to events, meetings and conferences

- Prepare, distribute and maintain office event calendars ensuring key organisational and partner events, priorities and deadlines are reflected and updated as required.

- Contribute to preparations of logistics for events involving senior management participation. By participating in such meetings, follow up on the implementation of recommendations and actions by the relevant offices.

- Coordinate preparation of background documents and material for these meetings

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