Grant Services Manager

Grants and Community Development

Grant Services Manager

Posting Expires: April 23, 2026

Salary Range: $67,701.42 - $90,988.81/annually 

General Description and Classification Standards

Manages the administration of all grants within a specific department(s) to ensure proper accounting and in accordance with Federal Office of Management, Budget Circulars and other federal and state laws. Tracks financial results of each federal and state grant within each budget. This is full-time supervisory work over a complex work group. Group may be professional, technical, or administrative in makeup. Positions at this level would typically lead a unit that has a unique or distinctive function; or lead a group with highly technical or sensitive responsibilities.

Supervision Received

Direction received is very general and focuses more on long-term and short-term grant management objectives. This is a policy-advisory level of management and would be considered “middle" management.

Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Manages the administration of all grants within a specific department(s) to ensure proper accounting and in accordance with Federal Office of Management, Budget Circulars, and other federal, state, and local laws.
• Tracks financial results of each federal and state grant within each budget.
• Reviews and approves daily cash reimbursements.
• Meets with staff to discuss grant operational activities and provide direction and monitors timelines and progress reports.
• Reviews financial activities for compliance with terms and conditions of the grant and signs contracts.
• Manages the day-to-day operations.
• Creates operating plans, forecasts, and reporting systems.
• Manages the budget preparation, submittal, and administration.
• Develops organizational structure; and selects, develops, and manages staff.
• Establishes internal processes, interprets and applies organizational policies, and provides input into new policy and strategy.
• Manages purchasing, inventory, equipment maintenance, and other asset-related functions
• Approves purchase/supply orders, expense accounts.
• Selects from multiple procedures and methods to accomplish tasks. Applies organizational policies.
• Maintains formal supervisory authority over work group (typically at least 4-5 employees) to include discipline, performance management, scheduling, training, etc.
• May make purchasing or resource allocation decisions within organization guidelines.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive
list.

• In-depth knowledge of grant administration.
• Strong general accounting and GAAP knowledge.
• Knowledge of specialized language and terminology used in grants.
• Advanced leadership and management skills.
• Strong planning, organizational, and presentation skills.
• Ability to identify operating issues and apply short-term solutions.
• Ability to build strong relationships within the City as well as with outside agencies.

Minimum Qualifications

Education and Experience

Bachelor’s Degree in Accounting, Finance, or related field; 

Five (5) years of grant administration experience. Must have some project management or leadership experience.

Licensures and Certifications 

None required.

Preferred Requirements

Master’s Degree in Accounting, Finance, or related field; with three (3) years of grant administration experience.

Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job.

Lifting Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pu