Executive Assistant, Production (Disney Kids & Family)

Job Posting Title:

Executive Assistant, Production (Disney Kids & Family)

Req ID:

10156587

Job Description:

SUMMARY:

Disney Kids & Family is a unit of Disney Entertainment Television, which oversees development and production of content geared towards kids, teens and families for Disney+, Disney Channel, Disney Jr and Disney XD.

The Executive Assistant will provide high-level administrative support to one or more executives on the film and television team, working closely with production, creative, and finance partners across a broad slate of projects. This role requires a highly organized, proactive, and discreet professional who can manage a fast-paced, dynamic workload while maintaining the confidentiality and attention to detail required in a high-profile entertainment environment. The ideal candidate has prior experience supporting executives in film or television and is comfortable navigating the unique rhythms of development, production, and post-production calendars.

This is an excellent opportunity for someone who thrives in a collaborative, deadline-driven environment and wants to build a career supporting content creation at the highest level.

Responsibilities:

• Manage complex, ever-changing calendars for one or more executives, scheduling and prioritizing meetings, table reads, screenings, production check-ins, and travel across multiple time zones

• Serve as a primary point of contact for internal teams and external partners, including studios, producers, talent representatives, and agencies, exercising sound judgment and discretion at all times

• Coordinate domestic and international travel arrangements, including detailed itineraries, for production-related trips and location visits

• Prepare, proofread, and distribute correspondence, memos, presentations, and other documents on behalf of the executive(s)

• Track and help manage department budgets, expense reports, invoices, and purchase orders in partnership with Production Finance

• Organize and maintain production schedules, script drafts, casting materials, and other time-sensitive documents, ensuring version control and confidentiality

• Coordinate logistics for internal and external meetings, including scripted and unscripted development sessions, greenlight meetings, and pitch meetings

• Anticipate the needs of the executive(s) and proactively solve scheduling conflicts or logistical issues before they arise

• Liaise with other Executive Assistants and support staff across the department and studio to ensure smooth coordination of cross-functional projects

• Handle highly confidential and sensitive information regarding talent, projects, and business matters with the utmost discretion

• Assist with onboarding of new hires, vendors, and consultants, including processing paperwork and coordinating access and equipment

• Provide general administrative support, including expense reconciliation, supply ordering, and file organization

• Support special projects and department initiatives as assigned

Qualifications:

• 3+ years of experience as an Executive Assistant or in a similar administrative support role, ideally within film, television, or broader entertainment/media production

• Familiarity with the development and production process for scripted and/or unscripted film and television content is strongly preferred

• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines in a fast-paced environment

• Strong written and verbal communication skills, with the ability to interact professionally with executives, talent, and external partners

• High level of discretion, diplomacy, and professionalism when handling confidential information

• Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense/travel platforms a plus

• Strong calendar management skills, including experience coordinating across multiple time zones

• Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision

• Flexibility to work occasional evenings or weekends as production schedules require

• Positive, can-do attitude with strong interpersonal skills and the ability to build relationships across all levels of the organization

Required Education:

• Bachelor’s degree preferred, or equivalent professional experience in lieu of a degree

The hiring range for this position in Burbank, CA is $54,000 to $72,300 per year based on a 40-hou