Executive Assistant to Chief Scientist/SVP - 25028

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Executive Assistant to Chief Scientist/SVP

 

Location: Washington, DC (hybrid)

 

Background

For more than 50 years, The World Wildlife Fund (WWF) has been protecting the future of nature. The world’s leading conservation organization, WWF works in 100 countries and is supported by 1.2 million members in the United States and more than five million supporters globally. WWF’s Global Science program ensures that the best science drives organizational strategies, policies, and actions across the WWF Network, that WWF is a global voice for science leadership and innovation, and that conservation implementation is evidence-based. Together, under the Chief Scientist’s leadership, we ensure the rapid delivery of science to support solutions that result in meaningful outcomes for people and the planet. You can be part of a vibrant workplace that welcomes diverse perspectives, talents, and contributions, and where a focus on impact is a way of life.

 

Major Function

Provides confidential administrative and operational support to the executive for all aspects of the Science program using extensive knowledge of WWF’s policies, organization, and a high level of technical skill. Responsible for coordinating executive and administrative functions on behalf of the executive and leadership team. This position operates with considerable independent judgment and initiative, partnership with leadership, and contributes to the program's efficient and smooth functioning and the team's positive culture.

Salary:  The expected compensation range for this position is $74,000 to $92,000

 

Responsibilities

Key Competencies

Interpersonal and Communication Skills: Communicates effectively with other people, both internally among Global Science and WWF colleagues, and externally with organizational partners, research and academic partners, donors, and the public; adapts communication style to the appropriate audience and understands the value of different communication and behavioral styles; exercises discretion and maintains confidentiality.

Innovation and Strategic Thinking: Understands the importance of and distinction between five-year strategic plans, annual work plans, and weekly tasks; capable of projecting forward to assist in support of the Global Science team and Senior Vice President/Chief Scientist; able to both plan and implement initiatives and tasks to improve and increase executive support

Independence and Initiative: Thinks proactively about how to advance the objectives of the Senior Vice President/Chief Scientist; pursues and manages works independently of external input when appropriate, while remaining in communication and coordination with the team; adapts to situations where making progress demands both independent and team-based strategies, and understands the strengths and weaknesses of both approaches

Collaboration and Inclusion: Fosters a culture of collaboration and trust both internally with WWF and Global Science colleagues and external partners

Time management and accountability: Proactively establishes and re-evaluates work plan and short-term goals; thinks adaptively about workload and communicates with manager and team members about responsibilities; implements measures to consistently and efficiently track and manage multiple workstreams and tasks simultaneously and throughout the year

 

Required Skills and Experience

 

1) Executive and Administrative Support

• Coordinates and maintains calendar for the Chief Scientist/Senior Vice President on Outlook, reconciling conflicts proactively. Coordinates all aspects of meetings, travel, training, and other events.
• Prepares and collects meeting materials, itineraries, and briefs. Seeks to provide a comprehensive technical and logistical information suite to ensure the executive succeeds and meets objectives.
• Plans extensive domestic and international travel. Books travel and coordinates with travel agency and vendors. Prepares itineraries and detailed schedule.  
• Organizes and attends regular team meetings. Coordinates and communicates logistics for team staff. Drafts and distributes agenda, notes, and supporting materials to attendees promptly.
• Answers complex inquiries requiring detailed knowledge of program procedures. Screens, routes, answers phone calls and responds to routine and non-routine requests with diplomacy and discretion. Attends internal and external meetings as a department representative and provides appropriate summaries and follow-up.
• Monitors incoming emails and requests. Upda