STAFF ASSISTANT

​Agency: Department of Children and Family Services
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Closing Date/Time: 03/27/2025
Salary: Anticipated Starting Salary: $5,423/month Full Range: $5,423-$7,721/month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  #45356 

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Contracts Manager in the Central Office of Contract Administration. Under general direction, this position will provide input and assistance with management functions involved in the statewide planning and implementation of division programs and initiatives. The position will coordinate, assign, and provide oversight of a variety of special projects and will provide input to the Manager regarding the progress of special projects and success achievement of associated goals and objectives. The position will also answer phones and greet visitors, while also serving as timekeeper for assigned staff. This position provides a great opportunity for someone who is detail oriented
and interested in playing a supportive role in the agency’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Staff Assistant to the Contracts Manager
• Coordinates, assigns, and provides oversight for a variety of special projects, often of a sensitive and confidential nature, as delegated by the Manager
• Answers incoming phone calls and greets visitors
• Serves as liaison to Departmental divisions, as well as other agencies and organizations
• Reviews correspondence, including mail and group emails to apprise the Manager of urgent issues
• Serves as unit timekeeper
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
• Requires o