Special Events Planner 1,2, or Senior

Requisition ID: 17745

 

Join us in building a better future for Arizona!

SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

 

Why Work at SRP

At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.

 

SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

 

• Pension Plan (at no cost to the employee)
• 401(k) plan with employer matching
• Available your first day: Medical, vision, dental, and life insurance
• Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)
• Parental leave (up to 4 weeks) and adoption assistance
• Wellness programs (including access to a recreation and fitness facility)
• Short and long-term disability plans
• Tuition assistance for both undergraduate and graduate programs
• 10 Employee Resource Groups for career development, community service, and networking

 

Summary

As an SRP employee, you will ensure the seamless execution of events, including PERA programs, from initial inquiry to post-event follow-up. You will be the primary point of contact for clients, vendors, and meeting planners at the PERA Conference Center.  You will work closely with internal teams to coordinate all aspects of event planning and execution, ensuring exceptional experiences for all attendees.

What You'll Do

• Event Planning: Develop detailed event plans, including timelines, layouts, and technical specifications. Coordinate with internal departments and external vendors to ensure all aspects of the event are meticulously planned and executed.
• Vendor Management: Source and negotiate contracts with external vendors, including rentals, decorators, florists, and entertainment providers. Coordinate vendor activities and ensure all services meet the highest standards of quality and professionalism.
• Logistics Coordination: Oversee event logistics, including equipment rentals, transportation, signage, and guest accommodations. Anticipate and resolve logistical challenges to ensure smooth event execution.
• On-Site Management: Serve as the main point of contact during events, overseeing setup, coordinating vendor activities, and addressing any issues that arise. Ensure the event runs according to plan and that clients and guests receive exceptional service throughout by providing solutions to a variety of complex technical and business matters.
• Client Consultation: Meet with clients to understand their event requirements, including purpose, budget, preferred dates, and special requests. Provide expert guidance and recommendations to help clients achieve their event objectives.
• Venue Coordination: Manage venue bookings and availability, ensuring optimal utilization of space. Collaborate with venue staff to schedule setups, catering, audio-visual equipment, and other logistical requirements.
• Client Communication: Maintain regular communication with clients to provide updates on event planning progress, address any concerns or changes, and ensure client satisfaction. Act as a trusted advisor, offering ex