*****THIS POSITION IS NOT ELIGIBLE FOR VISA SPONSORSHIP*****

What You’ll Do

The Senior Associate, Corporate Secretary Paralegal will work with the Office of the Corporate Secretary of the OCC under the supervision of licensed attorneys.  The Paralegal will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that OCC’s Board and internal governance frameworks meet appropriate regulatory requirements, comply with Delaware corporate law, and fit the needs of the Corporation and its directors. The  Paralegal will support the Office of the Corporate Secretary in ensuring that the Board of Directors understands and carries out its fiduciary and regulatory duties. 

A successful candidate will demonstrate a strong attention to detail and understand general concepts of corporate governance.

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.

• Provide confidential functions to the Corporate Secretary, CEO, and Senior Management by producing a variety of documents such as correspondence, meeting minutes, agendas, and Board resolutions;

• Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings including proofreading and cite checking;

• Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner;

• Prepare for the Corporation’s Annual Stockholders’ meeting;

• Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions;

• Draft minutes for internal governance groups for review by the Corporate Secretary;

• Perform internet and legal research, as necessary;

• Perform administrative functions for the Office of the Corporate Secretary including the following:

  • Track and ensure compliance with internal governance functions;

  • Develop, maintain, and revise Board and Committee agendas consistent with corporate requirements in charters, corporate governance principles, or By-Laws;

  • Update and maintain of materials for the annual director self-evaluations;

  • Prepare director skill matrices;

  • Prepare and maintain written stockholder consents;

  • Assist with onboarding of new directors, including updating director orientation materials, and maintaining a list and preparing a record of receipt of new director candidate documentation;

  • Coordinate and maintain information received from directors on an ongoing basis;

  • Update and maintain electronic corporate files, databases, email and directories;

• Utilize desktop publishing applications where required; and

• Perform other duties as required.

Supervisory Responsibilities:

• None.

Qualifications:

The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.

• Must be able to work as part of a team in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation.

• Strong time management and organization skills.

• Excellent interpersonal and communication skills.

• Strong analytical and problem-solving skills.

• Detail-oriented, flexible, and creative.

• Working familiarity with Delaware corporate law preferred.

• Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the US Securities and Exchange Commission preferred.

Technical Skills:

• Experience with Microsoft Office systems, Adobe, Oracle, and ServiceNow.
• Experience with Board portal systems preferred.

Education and/or Experience:

• Undergraduate degree

• At least two years’ experience in corporate secretary or corporate governance role preferred.

Certificates or Licenses:

• Paralegal certificate and/or large law firm experience preferred.

About Us

The Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options