Temporary Project Coordinator

This is an exciting opportunity to be part of The Museum of Modern Art’s dynamic External Affairs team and play a key role in delivering audience development and earned revenue goals across the Museum. The Temporary Project Coordinator (approx. dates June 17 through December 16, 2024) liaises between the design studio and stakeholders across the organization to ensure that creative projects are scoped, designed, and delivered on time and on budget.

Responsibilities:

• Coordinates the intake, planning and delivery of creative projects and design assets, identifying project priorities and ensuring that timelines are implemented and sequenced for optimal execution.
• Works with stakeholders across the museum to determine needs, ensure project briefs are vetted and clearly communicated, develop and coordinate project timelines and milestones, secure approvals, and provide project updates on a consistent basis.
• Maintains internal resourcing program, in collaboration with Creative Director, to allocate design team members, and freelancers as needed.
• Supports scope of work development for freelancers.
• Participates in weekly team status to track their projects on the Design team docket.
• Collaborates with other production coordinators for seamless alignment of project and production management, timeline, workflow and freelancer management across all projects.

Focus Areas:

• Leads coordination for temporary exhibitions, maintaining schedules and liaising with curatorial, editorial, design and production teams to ensure on time progress and delivery.
• Gathers, organizes, and maintains creative assets, including exhibition checklists and other key information for use by designers, editors, and other team members.
• Coordinates visual asset rights clearances with project coordinators, working with MoMA’s legal team, curatorial staff, and rights holders as needed.
• Tracks exhibition sponsorship visibility and coordinates sponsor approvals.
• Address accessibility needs for temporary exhibitions and collection floors and collaborate with designers to provide support solutions.
• Leads coordination for marketing campaigns for temporary exhibitions, as well as brand campaigns, creating holistic and individual asset-based timelines for multi-asset campaigns.
• Coordinate design needs for [confidential] brand partnerships with Creative Director for internal and external proposals and decks
• Performs any other duties reasonably related to the functions described above.

Requirements:

• Bachelor’s degree and two or more years relevant production and/or project coordination experience or equivalent.
• High performing, innovative thinker
• Proven project management experience and skills, with meticulous attention to detail, multitasking, deadline-oriented mindset, and ability to keep teams aligned for on-time delivery of materials.
• Excellent writing, communication, and presentation skills, proactive problem solving proficiency, and collaborative approach.
• Ability to work well within a team, and to build relationships and consensus.
• Experience communicating with vendors, artists estates, and agency partners.
• Knowledge of project management tools, particularly Asana
• Proficient in GSuite and Microsoft Office

Reports to: Creative Director

Salary: The salary for this position is $35.83 per hour

Application instructions: To apply, please visit MoMA Jobs.  Applicants should submit a resume and a statement of interest.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).