Executive Administrative Assistant 3

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an experienced Executive Administrative Assistant to support our Mission Planning Decision Support Leadership Team.  This position will be on site located in our Bellevue, Nebraska office.

Reporting directly to the Operating Unit Director, the Administrative Assistant serves a critical role in coordinating and managing the executive schedule and outreach, meeting arrangements, documentation, and projects. As a key member of the Northrop Grumman Mission Planning & Decision Support Operating Unit (OU) team, the Administrative Assistant will provide high-level administrative support to the Site and OU Leadership Teams, as well as other team members as needed.

The ideal candidate is experienced, pro-active, and highly detail oriented, with strong communications skills and a knack for relationship building at all levels.

This position requires the Administrative Assistant to perform administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion, and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment.

Job responsibilities include:

• Coordinate and manage the Leadership Team’s schedule by planning and scheduling meetings, prioritizing functions, and appointments; ensure that meetings, deadlines, presentations and logistics are handled seamlessly; ability to re-work and de-conflict calendar schedule and identify knowledgeable individuals to attend meetings on behalf of the supported leaders.
• Manage sensitive matters with a high level of confidentiality.
• Support meeting agendas for the Leadership Team and arrange necessary travel and accommodations. Prepare expense reports.
• Screen incoming requests for the Leadership Team; respond to requests by gathering and providing information and referring to the appropriate staff.
• Research, collect and analyze information as needed.
• Assist in preparing and managing presentations.
• Work closely with other executives to coordinate and submit weekly reports.
• May attend meetings and travel with the Leadership Team, as requested.

You’ll be a great fit if you:

• Are a self-motivated, collaborative administrative assistant who thrives in a fast-paced environment.
• Serve as a trusted advisor and work in partnership with others.
• Have a demonstrated ability to drive projects to completion, manage multiple projects.
• Have excellent interpersonal skills and can work with all levels of management.
• Have exceptional organizational skills and can prioritize work and follow through on commitments.

Basic Qualifications

• High School diploma or equivalent and four years’ experience in the administrative professional field.
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Ability to work independently, foresee future needs and be proactive.
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel) and intranet/internet proficiency.
• Experience with Concur (or similar) travel and expense reporting system.
• Experience proofreading and correcting documents for grammatical errors.

Preferred Qualifications

• Associate or Bachelor’s Degree
• Highly developed verbal and written communication skills and