Executive Associate II, Cell Therapy Medical

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

This position will support the Head of Medical, Cell Therapy Organization and corresponding organization.  The Executive Associate II will be responsible for multiple complex administrative tasks with minimal supervision including highly diverse project focused duties and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Skills / Knowledge Required:

• 7-10 years of administrative or related experience preferred supporting Senior Level Executives

• Robust understanding of Microsoft Office Word, Excel; Must have strong experience with Outlook, Calendar, and MS Teams. PowerPoint. Microsoft SharePoint a plus

• Experience with Travel and T&E, Concur, Ariba/SAP, SharePoint, Workday, Room Scheduler

• Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.

• Responsive, sense of urgency, plans ahead (strategic) while executing on a day-to-day basis (tactical/operational); highly motivated to get things done, takes initiative

• Expert knowledge of the job and function. Strong knowledge of overall organization and knowledge of other functions work activity

• Must have excellent, concise communication skills (written and oral)

• High level of commitment and results-orientation is required

• Proven ability to handle Confidential matters

• Must be able to represent the department in a professional manner to internal and external customers

• Ability to handle multiple tasks enabling incumbent to plan and coordinate complex functions

• Must have flexibility with day-to-day workload and be able to handle changes to schedule with limited notice.

• Must be able to work with limited day-to-day supervision

• Must have strong ability to take direction but also exercise judgment and independent thought

• Comfortable with technology on a regular basis

• Strong organizational and analytical skills

Responsibilities:

• Provide executive administrative support to the Vice President, Executive Director, and department members and deliver within appropriate timeliness

• Provide support for day-to-day operations, as well as individual projects as needed

• Extensive day-to-day calendar management across time zones (including international)

• Coordinate extensive and complex multi-leg national/international travel including but not limited to hotel, flight / train, car rental, etc.

• Responsible for scheduling, organizing leadership team meetings, extended leadership team meetings, staff meetings, coordinate agenda and distribute, catering and meeting logistics.

• Assists in constructing meeting agenda, meeting minutes & post meeting reports.

• Works in close collaboration with Strategy & Operations Lead

• Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)

• Administrative support to filing/records retention and other functions (as required)

• Input and adhere to T&E policies, monthly reconciliation of business expenses and reimbursements

• Schedule conference room usage

• Support departmental office space planning and office moves (as needed)

• Independently research complex inquiries to recommend solutions / escalate issues as appropriate

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