GBP Coordinator/Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for GBP Coordinator/Administrative Assistant. This hybrid role will be in Raritan, NJ.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.

The Global Brand Protection Coordinator/Admin Assistant reports to the Vice President, Global Brand Protection, and serves as a trusted partner to the VP, leadership team, and broader global organization. This role provides administrative, operational, and coordination support to help advance business priorities, manage key processes, and enable an efficient, connected team environment.

Key Responsibilities

Administrative & Team Support

• Provide comprehensive administrative support to the Vice President, leadership team, and global organization.
• Manage complex executive calendars to align with business priorities and stakeholder needs.
• Plan and facilitate monthly team meetings, including agendas, materials, and logistics.
• Coordinate logistics for on-site and off-site leadership meetings and global events.
• Monitor critical communications, including the Brand Protection Alerts mailbox, and escalate issues to appropriate stakeholders.

Coordinator & Process Management

• Manage procurement and contracting activities, including supplier setup, purchase orders, and agreements in enterprise systems.
• Coordinate supplier onboarding activities and provide administrative support for global initiatives and project teams.
• Facilitate onboarding for employees, contractors, and temporary staff, including required documentation and system access.
• Serve as a central point of contact for workplace logistics, including equipment, facilities, and organizational communications.

Financial & Budget Management

• Track purchase orders and expenditures to support timely processing and budget alignment.
• Partner with leadership to monitor financial activity and resolve discrepancies.
• Ensure accuracy and accountability of monthly accrual reporting to support financial transparency and compliance.

Qualifications

Required

• Associate’s degree required; bachelor’s degree preferred.
• At least 6 years of administrative experience supporting senior leadership in a global organization.
• Ability to maintain confidentiality, operate with professionalism, and respond with a sense of urgency.
• Excellent judgment with the ability to anticipate and solve problems proactively; strong attention to detail and organization.
• Strong proficiency in Microsoft Office applications, including Excel and PowerPoint, and other systems as needed.
• Advanced experience with calendar m