ADMINISTRATIVE ASSISTANT III - 48007295 (BLIND SERVICES)

Requisition No: 846244 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT III - 48007295 (BLIND SERVICES)

 Pay Plan: Career Service

Position Number: 48007295 

Salary:  $39,320.81 - $43,252.89 Annually 

Posting Closing Date: 03/06/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF EDUCATION
DIVISION OF BLIND SERVICES 

OFFICE OF EXTERNAL AFFAIRS/DIRECTOR'S OFFICE

LOCATION: TALLAHASSEE (LEON COUNTY) 
JOB TITLE: ADMINISTRATIVE ASSISTANT III

CAREER SERVICE SALARY RANGE: $39,320.81 - $43,252.89 Annually

 

Our Mission:

The Division of Blind Services ensures blind and visually impaired Floridians have the tools, support, and opportunities to achieve success.  In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities.  The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible.  The Division serves thousands of Floridians through its plethora of programs and services.  With District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired, and the Braille and Talking Books Library, the Division of Blind Services has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians.  

 

Florida Division of Blind Services Main Page

 

Office Contact:
Jennifer M. Ganey, Personnel Administrator

(850) 245 - 0750

 

Job Description: 

As a member of the Director’s Office, this position provides administrative support to the Office of External Affairs within the Division of Blind Services. The primary responsibilities of this position are preparing and proofreading publications, social media posts, documents, correspondence and reports. The incumbent is also responsible for maintaining files, managing calendars, arranging travel, researching and ordering outreach materials, promotional products and other goods/services and answering incoming calls. In addition, this position may provide back-up support to the Division Director's Executive Assistant as needed, assisting with travel preparation, travel authorizations, travel reimbursements, and scheduling and setting up meetings and conferences. 

Examples of Work:

• Independently prepare documents and correspondence, maintain all administrative records and other documents as directed.
• Proofread and edit documents, which may include the Division blog, newsletter, reports and a variety of documents.
• Research, identify and purchase outreach materials using the My Florida Market Place (MFMP) system, and research, identify and purchase promotional items using the Gifts and Donations Fund.
• Assist with the planning and facilitation of special events/meetings and prepare meeting materials.
• Overnight travel or working outside of regular work hours may be necessary on occasion.
• Serve as a back-up to the legislative point person. Assist with the monitoring and tracking of pertinent legislation.
• Provide backup support to the Director’s Office team as requested and prepare and audit travel authorizations and travel claims.
• Answer incoming calls, route to appropriate staff person, take and distribute messages correctly and timely and provide general information to the public.
• Responsible for records management, setting up new files and filing systems and maintaining the current filing system for the unit.
• Perform research using the internet and provide quick turn around and accurate information on the research requested. 
• The employee must be familiar with or learn the Florida Department of State’s General Records Retention Schedule for State and Local Government Agencies, in order to establish minimum pe