Senior Executive Assistant to CEO

We’re Cubby Beds 👋

A fast-growing and high-impact startup that makes smart beds for people with cognitive conditions like Epilepsy, Cerebral Palsy, Dementia and Autism. Our mission is to improve the lives of special needs kids and their families through our innovative products and go to market strategies. Since launch, we have changed the lives of thousands of families, been insurance covered in all 50 states, achieved profitability, and are building a growing team in our Denver HQ.

The next stage of the business is all about scaling our team, product, systems, and customer journey to help thousands more families get the safe sleep they deserve.

This is where you come in

Cubby Beds is seeking an experienced, organized, and detail-oriented Senior Executive Assistant to support our CEO & Founder. The ideal candidate will have experience strategically partnering with a CEO and others to prioritize and coordinate the leader’s time. This role will be trusted to identify structures, processes, and solutions to enhance the CEO’s time and other related Executive Team operations. We encourage candidates who thrive in bringing organization to chaos, possess a proactive working style, and wish to collaborate with a fast-paced, innovative team to apply!

→ Schedule Note: This role is required to work in our Denver office 4-5 days per week.

Here’s what you’ll be doing (key responsibilities)

• Strategic Partner to the CEO

  • Act as a trusted partner, helping the CEO effectively manage their time by proactively suggesting improvements and handling logistics independently.

  • Proactively manage competing priorities and ensure alignment with strategic goals.

  • Assist with ad hoc tasks such as event planning, local errands, scheduling, or special projects.

• Executive Operations

  • Support the CEO and executive team operations by managing KPI reports, preparing for board meetings, taking detailed notes, and overseeing project management tasks.

  • Build and maintain a robust productivity system using ClickUp or similar tools to ensure seamless task and project management.

  • Assist with vendor management - communications, contract management, deadline adherence, etc.

• Calendar, Travel, and Logistics Management

  • Own and optimize the CEO’s calendar, coordinating meetings, travel, and events with precision.

  • Manage planning, expenses, communications, and day-to-day logistics.

  • Coordinate executive calendars as needed for meetings.

  • Research and book locations, arrange AV setup, print materials, and manage logistics for events or meetings.

• Communications

  • Help the CEO with email, slack, LinkedIn, and other written communications.

  • Prepare agendas and briefing documents for meetings.

  • Develop and edit slide decks and other communications to ensure they are professional, visually appealing, meeting their purpose, and aligned with the company’s branding or messaging.

• Cross-Functional Collaboration

  • Build credibility and rapport with the executive team and broader organization through fast-paced, detail-oriented execution.

  • Assist with company and people operations administrative tasks as capacity allows.

Here’s what we’re looking for

• 5+ years as an Executive Assistant or other relevant executive-supporting positions, ideally with a high-growth tech executive/founder.

• Skills:

  • Highly organized with exceptional attention to detail.

  • Strong communication skills (written & oral) and a good design sense for creating company materials and presentations.

  • Tech-savvy, quick to learn, and comfortable utilizing various software tools. For reference, Cubby Beds largely uses Google Workspace, Slack, and ClickUp.

  • Strong business acumen.

  • Project management experience.

• Competencies: