Associate Registrar, Data Systems and Reporting

Position Title: Associate Registrar, Data Systems and Reporting.
Department: Registrar’s Office.
Classification: Exempt.                             
FTE: 1.0.
Work Schedule: Monday-Friday, 8AM to 5PM; minimum 3 days on-site; flexible work arrangements can be proposed and are subject to approval by Registrar; occasional evening or weekend work as need required; travel less than 2% of the work schedule, which includes local (Twin Cities metro area) and regional travel.
Salary Range: $62,000 - $70,500.

Essential Job Duties:

• Manage the validity and integrity of the data that are flowing into and out of the institutional data systems, and document and communicate data process procedure:
  • Establish and manage processes for inputs into the College Student Information System (SIS).
  • Supervise and train others on entry, loading, and updating of student data into College SIS.
  • Ensure that student information input and maintenance concurs with established data standards. 
    • Provide continual review of all activities of the data process team. 
    • Review data error reports and resolve data errors. 
    • Collaborate with all student data users to ensure data accuracy across campus. 
  • Create and maintain all documentation for all student data and document input, workflow, maintenance and verification procedures.
  • Work with IT to troubleshoot and correct and SIS issues.
    • Attend all IT related meetings regarding information security and report back to the Registrar.
  • Review and suggest improvements to current processes and programs within the SIS.
  • Maintain SIS permissions and administrative tasks within the SIS.
  • Work with offices, departments, and programs regarding software integrations with the current and future SIS.
  • Assist with implementation of Oracle SIS and integrations with existing College SIS and other related software/programs.
• Coordinate data reporting services: 
  • Provide reports for internal and external requests from the SIS, including but not limited to: registration reports, Dean’s list, Deans Council reports, class ranking, census data, end of term checks, faculty requests for data, institutional research and effectiveness reports.
  • Work closely with the Director of Institutional Effectiveness and Assessment.
• Oversee some of the day-to-day Registrar Office operations: 
  • Coordinate registration processes and priority registrations.
  • Process repeat coding and approvals.
  • Apply registration holds.
  • AP/IB score retrieval.
  • Maintain/manage the monthly office task list calendar and coordinate with team members.
  • Coordinate the commencement list and work closely with Assistant Registrar for Degree Completion, prepare the program and assist with diplomas and seating chart and other miscellaneous duties related to commencement.
  • General office duties including answering phones and registrar email.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community. 
• Complete and meet deadlines for required training and performance management cycle
• Perform other duties as assigned.

Supervision Received and Exercised:

• Reports to the College Registrar.
• This position does not supervise staff or students.

Required Qualifications:

• Education: Associate degree or equivalent experience.
• Experience: 3+ years of experience in roles which encompass customer service working with a broad cross of people from different backgrounds, experience working with spreadsheets, databases, Google Apps, demonstrated multitasking abilities, self-starter, and have successfully worked independently and under supervision.

Preferred Qualifications:

• Education: Bachelor’s degree in information systems or similar field or equivalent experience.
• Experience: