Associate Project Coordinator

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected.

MISSION

Driven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience.

VISION

In the true spirit of emergency management – ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected.

The position will be guided by ACDC’s Corporate Values Platform in all activities.

Position Summary:

• Job Title: Associate Project Coordinator

• Full Time or Part Time: Full Time
• Exempt/Non-Exempt: Non-Exempt
• Temporary/Seasonal/Regular: Regular
• Hourly/Salary: Hourly
• Compensation: $21.65- $31.25/hour
• Travel/Location: The position is primarily remote, with required availability for deployment, varying locations in accordance with client/project needs.

Benefits Summary:

• Medical, Vision, and Dental Insurance 
• Short-Term Disability/Voluntary Long-Term Disability 
• 401(k) Account with Company Match 
• Paid-Time Off (PTO): Annual Leave and Sick Leave Accruals 
• Paid Parental Leave 
• Training and Professional Development Opportunities 
• Wellness Benefits/Allowance 
• Corporate Computer 
• Time off to Volunteer 
• Cell Phone Allowance 

Mission of Role/Position Summary:

The Associate Project Coordinator (Associate PC) is responsible for coordinating projects across all ACDC Divisions while ensuring Project Management Office (PMO) standards, systems, and frameworks are consistently applied. This role supports Project Managers throughout the project lifecycle and plays a critical role in compliance, quality assurance, project health monitoring, and continuous improvement initiatives across the organization.

Tasks, Duties, and Responsibilities:

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

Project Coordination & PMO Compliance

• Coordinate projects across all Divisions, enforcing PM framework compliance metrics, including:
• Project hand-off, kick-off, and close-out meetings
• Preparation and distribution of required project materials
• Contract compliance monitoring
• Budget tracking and invoice review
• Additional PM framework requirements as identified
• Facilitate routine Project Manager check-ins to assess and address overall project health, including budget, scope, schedule, engagement, staffing resources, and quality

Project Systems & Tracking

• Administer ACDC’s project and business management systems (e.g., Productive) throughout all project phases
• Monitor project health and mitigate risks using PM systems, including:
• Resource allocations
• Project and budget setup
• Status reports, dashboards, and updates
• Support 50% billable project work as a project resource, with allocation type varying based on project needs

Quality & Client Support

• Support quality assurance initiatives through:
• Client-facing support and engagement
• Capturing quarterly or as-needed client feedback
• Facilitating mid-incident hotwash sessions and close-out retrospectives
• Ensure documentation accuracy, completeness, and adherence to PMO quality standards

PMO Development & Continuous Improvement

• Build, maintain, and coordinate PMO libraries, tools, templates, and processes across systems
• Oversee document version control and ensure repository standards are followed
• Train Project Managers and relevant Divisions on PMO updates, tools, and processes
• Lead or support process mapping and continuous improvement initiatives contributing to the growth and maturation of ACDC’s PMO
• Bring creativity, technical skill, and subject matter expertise to the development and integration of project management practices

Knowledge, Skills, and Abilities:

• Clear working knowledge of PMI principles with 1–2 years of professional application
• Strong unders