Associate, HR Hourly

Position Summary

The HR Associate supports the daily operations of Human Resources and Learning & Development by coordinating recruiting, onboarding, employee administration, training communications, and compliance tracking. This role serves as a key administrative resource for employees and managers while helping ensure an exceptional employee experience throughout the employee lifecycle. The ideal candidate is organized, detail-oriented, service-focused, and able to manage multiple priorities in a fast-paced, in-office environment. This position reports to the HR Manager with a dotted line to the HR Generalist.

Key Responsibilities

Human Resources

• Perform recruiting tasks including resume sourcing, candidate outreach, and job postings.
• Conduct initial phone screenings to assess candidate qualifications and fit.
• Schedule interviews and manage candidate logistics between applicants and hiring managers.
• Manage pre-employment processes, including background checks and related documentation.
• Perform onboarding processes, including new hire paperwork, orientation scheduling, system setup, and company ID creation.
• Facilitate new hire orientation sessions.
• Maintain accurate employee records and HRIS data entry.
• Generate and support basic HR reporting as needed.
• Provide general administrative support to the HR team.
• Support employee relations activities by gathering information, maintaining documentation, and assisting with issue resolution under HR leadership guidance while ensuring professionalism and confidentiality.
• Respond to internal HR inquiries and provide timely support to employees and managers.
• Attend meetings as needed to support HR initiatives and business needs.
• Maintain personnel files and ensure compliance with company policies and applicable employment laws.
• Maintain candidate records and recruiting documentation within the applicant tracking system (ATS).
Learning & Development

• Coordinate and distribute company communications related to training, including newsletters and announcements.
• Track employee training participation and completion, ensuring compliance with required programs.
• Follow up with employees and managers regarding outstanding or overdue training in partnership with the HR Manager and HR Generalist.
• Maintain training records and reporting in relevant systems (LMS).
• Provide administrative support for training sessions, workshops, and development initiatives.
• Support tracking and reporting of training metrics and participation trends.
Process & Continuous Improvement

• Identify opportunities to improve HR and Learning & Development processes and administrative efficiencies.
• Support implementation of process improvements and new initiatives as directed.
Qualifications

• 1–3 years of experience in HR, recruiting coordination, Learning & Development, or administrative support.
• Experience with resume sourcing, phone screening, and interview coordination preferred.
• Familiarity with HRIS and/or Learning Management Systems (LMS) preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and ability to handle confidential information.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and collaboratively in an in-office setting.
• Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field preferred; equivalent relevant work experience will also be considered.
Core Competencies

• Attention to Detail
• Time Management and Prioritization
• Customer Service Mindset
• Confidentiality and Professionalism
• Written and Verbal Communication
• Problem Solving
• Adaptability and Flexibility
• Collaboration and Relationship Building
Work Environment

• This position is primarily based in-office and requires regular onsite attendance.
• Any remote work arrangements are subject to manager approval and business needs and may be modified or discontinued at any time.
• Employees may be required to return to a full five-day onsite work schedule based on business or operational requirements.