Associate Conference Producer

Summary of the Role

Are you passionate about creating engaging and informative educational conferences for the Legal, Corporate and Tax & Accounting Professionals industries? Do you thrive on staying organized, managing multiple moving pieces, and building strong relationships with speakers and internal teams? If so, you might be the ideal candidate for the associate conference producer role at Thomson Reuters.

Role Summary: As an associate conference producer, you will work closely with the manager of conference production and the Thomson Reuters Institute live events team to help coordinate and execute the many logistical and administrative details that bring high-quality conferences to life for our clients.

About the Role

In this role as Associate Conference Producer, what we expect of you:

• Help identify, recruit and maintain relationships with speakers and subject matter experts who are leaders and influencers in their respective fields
• Schedule and lead planning calls with speakers, faculty, and internal stakeholders to keep conference preparations on track
• Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty throughout the conference lifecycle
• Manage and maintain accurate faculty and conference details on internal tracking sites
• Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries to inform conference planning
• Draft conference agendas, session outlines, and related conference materials that are relevant, engaging, and informative
• Coordinate the collection of speaker bios, headshots, presentations, and other required materials ahead of deadlines
• Collaborate with marketing and event planning teams to help ensure consistent and effective promotion and execution of each event
• Provide excellent customer service and professional representation of Thomson Reuters to our clients and partners, including coordinating logistics for senior executives and external moderators, when requested
• Produce run of show/housekeeping documents for program co-chairs, faculty and AV teams
• Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination
• Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks, while staying current on emerging AI trends relevant to conference programming and the industries we serve
• Support and help drive engagement for our blue chip events, such as the Executive Briefings, ensuring these flagship programs deliver a premium experience and strong value for high-profile attendees and stakeholders

About You

To be successful in this role as Associate Conference Producer, you will have:

• 1–3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development
• Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously
• Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials
• Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence
• Strong presentation and interpersonal skills (both verbal and written)
• Comfortably engaging business professionals and C-suite/senior executives, including via phone and email correspondence
• High energy, accountability, and attention to detail and deadlines
• A proactive, service-oriented approach to problem-solving and follow-through
• Ability to travel domestically and internationally up to five times per year
• Bachelor's degree required (Liberal Arts preferred)
• Proficiency with MS Office Suite, especially a strong working acumen of PowerPoint
• Basic understanding of conference AV technology
• Familiarity with MS Teams, Zoom, On24 and other conference-related software solutions

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What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better wor