Assistant Vice Provost for Undergraduate Studies

Title:
Assistant Vice Provost for Undergraduate Studies

Department:
Vice Provost for Undergrad Studies

Reports To:
Vice Provost for Undergraduate Studies

Position Type:
Staff

Position Summary: 
The Assistant Vice Provost for Undergraduate Studies (AVPUS) is a senior leadership role that serves as the principal deputy and strategic partner to the Vice Provost for Undergraduate Studies (VPUS).This position bridges day-to-day operational excellence with the forward-looking integration of emerging technologies into undergraduate student success, directly supporting the VPUS in advancing NJIT's strategic priorities for undergraduate education.

Acting on behalf of the VPUS, the AVPUS provides direct executive oversight of the Office of Student Transition (OST) and its core units: the Office of Academic Advising (OAA), New Student Orientation (NSO) and Learning Communities & First-Year Seminars (LC&FYS). The AVPUS also supports the VPUS in coordinating the division's use of Artificial Intelligence and advanced data analytics to modernize academic advising, strengthen retention and ensure the undergraduate experience remains responsive to a rapidly evolving technological landscape.

Essential Functions:
Executive Leadership, Curriculum Alignment & Educational Innovation
- Serve as the principal deputy to the VPUS, providing direct support in drafting, analyzing and assessing the viability of policies that affect undergraduate outcomes and promote learner advancement.
- Collaborate with the VPUS, academic colleges and curriculum and assessment committees to support efforts to keep the undergraduate curriculum responsive to industry advancements and emerging technological developments, helping ensure graduates are prepared for a modern workforce.
- Support the VPUS in advancing the division's digital transformation by researching, piloting and implementing Artificial Intelligence tools, predictive early warning systems and advanced student success platforms.
- Identify and propose innovations to enhance the undergraduate experience at NJIT, presenting recommendations to the VPUS to ensure that all systems influencing student outcomes function effectively.
- Develop and recommend best practices for the use of generative AI by academic advisors and students, and monitor trends in higher education technology to inform continuous improvement.
- Communicate with NJIT departments regarding all additions, deletions or changes to undergraduate academic policies, using dedicated web pages, interoffice communications and system updates as appropriate.

Experiential Learning, Retention & Advising Protocol
- Collaborate with academic departments, career services and research offices to embed experiential learning opportunities, including undergraduate research, internships and project-based learning, into the first-year experience and transition programs.
- Oversee a comprehensive undergraduate retention and graduation system in coordination with academic units and advisors, providing the VPUS with regular assessments focusing on fall-to-fall retention of first-year students to close achievement gaps.
- Apply AI and data analytics to study different student cohorts, continually optimizing retention methods to ensure equitable access to experiential learning and academic support for all learners.
- Manage university-wide academic standing procedures on behalf of the VPUS, overseeing the continuous monitoring of student GPAs and implementing proactive assistance protocols for students facing academic difficulty. Ensure that probation and suspension guidelines are applied consistently and in accordance with university policy.
- Design and assess a comprehensive, technology-enabled academic advisement model that ensures consistent, reliable and personalized guidance for first-year and transfer students.

Articulation Agreements & Transfer Pathways
Building robust transfer pipelines is central to NJIT’s enrollment strategy and access mission. The AVPUS will:
- Develop and oversee the implementation of articulation agreements between NJIT and area community colleges.
- Collaborate with NJIT academic departments to review current agreements, create new pathways and evaluate curriculum alignment.
- Represent the VPUS in meetings with community college leadership and partners to maintain strong institutional relationships.
- Oversee the preparation of detailed articulation grids for student use, allowing seamless comparison of completed community college courses to NJIT prerequisites.

Operational Oversight of the Office of Student Transition (OST)
- Provide clear direction and opera