Assistant Project Manager

Status: Full-time, exempt

Schedule: M-F, 8.30a.m. - 4.30p.m, including working beyond core office hours as required by the needs of the position and department.

Reports to: Senior IT Project Manager

Direct Reports: None

Start Date: ASAP

Location: While IES Abroad is headquartered in Chicago, the Assistant Project Manager may work out of their home or work out of IES Abroad headquarters in Chicago, as required.

About us:

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believe in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 9,500 study abroad students every year.

From our headquarters in Chicago to our 400+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from underrepresented populations and provide millions in scholarships and aid year after year. We are proud that our students are as diverse and exciting as the countries we study.

We're not ashamed to admit, we're a little bit obsessed with study abroad.

When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You'll want to come to work and, more importantly, want to stay and advance our mission together.

Summary of position:

The Assistant Project Manager will support the work of the Senior IT Project Manager and IT department by supporting multiple IT projects across the global organization. Working closely with global, cross-functional teams, the Assistant Project Manager leverages a budding technical background, solid project management skills, and excellent communication skills to support successful project delivery within scope, schedule, and budget.

Essential Job responsibilities & Duties:

• Support internal and external resources as well as third parties/vendors for project execution by scheduling meetings, documenting minutes, driving task completion, and recording decisions, action items, and next steps
• Commit to and demonstrate values and promotion of diversity, equity, inclusion, and anti-racism
• Organize, prepare, and schedule meeting venues
• Coordinate calendars for multiple IT staff resources, project stakeholders, and projects
• Monitor project scope, schedule, communicate status updates, proactively identify and mitigate risks and issues
• Contribute to the planning and development of projects
• Follow proper change control procedures
• Ensure project deliverables meet quality standards and align with business requirements
• Create and maintain comprehensive project documentation
• Measure project performance using appropriate systems, tools and techniques
• Report project status and escalate to Senior IT Project Manager as needed
• Complete any tasks assigned by the Senior IT Project Manager in an efficient and timely manner
• Promote positive relationships with project team members and all internal and external stakeholders
• Commitment to fostering an inclusive environment, promoting diversity, and contributing to an organizational culture of equity and anti-racism.

Experience & Qualifications/Skills:

• Proven project coordination/management related work experience, in IT is a plus
• Minimum 2-3 years dedicated project management experience
• Excellent internal and external communication skills
• Excellent written and verbal communication skills
• Comfortable giving presentations to project stakeholders
• Solid organizational skills, including attention to detail and multi-tasking ability
• Ability to prioritize and support multiple projects concurrently
• Demonstrated ability to work effectively both independently and within a team
• Strong working knowledge of Microsoft Offi