Assistant I, Office

Provides intermediate level administrative support to a department or Service Center.
 

Functional Expertise:

• Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word  

  processing and data entry; maintains files; orders supplies; reviews and/or verifies payroll; forwards

  information to internal departments for processing; performs photocopying as required.

• Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices

  for budget reconciliation and planning; interfaces with vendors.

• Provides customer service, internally and externally; answers routine questions, provides information,

  resolves or research issues, provides follow-up.

• Performs other support duties specific to functional department.

• Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

 

SECONDARY / MAY OR MAY NOT BE APPLICABLE:

• Reviews budgeted vs. actual expenses for variance; tracks expenses.

• Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts

  Payable department.

• Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual

  equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

• Monitors open and pending work orders.

• Serves as central point for information requests and/or information distribution (e.g., announcements,

  reminders, bulletin boards) pertinent to department or service center.

 

Education, Certifications/Licenses Requirements:

Required:

• High school diploma or GED

Related Work Experience:

Required:

• 2-4 years support or administrative experience

 

or

 

Equivalent academic education and experience

 

Specific Skills & Knowledge:

Required:

• MS Office Suite – intermediate proficiency

• PeopleSoft Financial and Human Resources – basic proficiency

• Ability to communicate with all levels of a diverse organization

• Flexibility

• Attention to detail

 

Behavioral Attributes:

 

Executing for Results                                     Collaboration and Building Relationships

Learning and Thinking                                   Industry Knowledge/Business Acumen

Honoring Corporate Values & Standards     

 

Working Conditions/Physical Requirements:

 

• Keyboarding = 60-80% Constant

• On-call = none

• Travel = none

 

Disclaimer:  This information describes the general nature and level of work performed by employees in this job.  The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job.  Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a c