Job Description:

THE OPPORTUNITY

As an Event Assistant, you will play a critical role in supporting the planning and execution of cross divisional marketing and strategic events including conventions, meetings and third-party events. The department is comprised of Corporate Conferences and Events, Internal Event Services/Audio Visual, and Internal Communications.

Core focus of this role: Support Corporate Events and Internal Event Services teams with various duties to ensure all details and logistics for multiple high-visibility events are handled in a timely and efficient manner. In partnership with various vendors, our portfolio of events range from small gatherings of five attendees to large scale conferences with up to 10K participants including authors, educators, librarians, consumers, retailers, etc.

RESPONSIBILITIES

Corporate Events (50%)

• Support the event lifecycle for in-person, hybrid and virtual events by providing logistical and administrative support for the event planning team. Included, but not limited to shipping logistics, event software administration, ordering event services/supplies, etc.

• Under the direction of the events team, collaborate with various business units and external vendors to ensure successful delivery of event marketing strategies.

• Assist managers with the event production process (i.e. submitting accurate entries and reporting in event management software, creating necessary communication of events (show memos, promotional materials, emails, etc.)

• Manage departmental financials including team expense reconciliation, bookkeeping, processing invoices, check requests, and wire transfers.

• Assist in maintaining accurate budget reporting by working closely with financial analysts and event managers.

• Research and source for key event components including venues, corporate gifts and vendors.

• Manage the transport and shipping of large-scale event materials, including heavy books and collateral, marketing and promotional items and large quantities of supplies.

• Coordinate with shipping vendors to efficiently manage pick-up and delivery schedules.

• Maintain sub-basement inventory and facilitate event material loan program to divisions. 

• Provide on-site support when needed.  Some travel required.

Event Services (50%)

Assist Sr. Event Services manager with on-site building events, meetings, virtual and hybrid webinars and day to day management of corporate headquarters event spaces. Will include:

• In-person events: event setup and breakdown including furniture, signage, décor, promotional material, etc.

• Onsite event staff support working in various capacities i.e. interact with attendees and employees, provide information, manage guest registration, and staff promotional activities.

• Virtual events:  Set-up and support virtual events as needed in various platforms including Zoom, StreamYard, and Microsoft Teams

About Scholastic

For more than 100 years, Scholastic Corporation (NASDAQ: SCHL) has been meeting children where they are – at school, at home and in their communities – by creating quality content and experiences, all beginning with literacy. Scholastic delivers stories, characters, and learning moments that empower all kids to become lifelong readers and learners through bestselling children’s books, literacy- and knowledge-building resources for schools including classroom magazines, and award-winning, entertaining children's media. As the world's largest publisher and distributor of children's books through school-based book clubs and book fairs, classroom libraries, school and public libraries, retail, and online, and with a global reach into more than 135 countries, Scholastic encourages the personal and intellectual growth of all children, while nurturing a lifelong relationship with reading, themselves, and the world around them. Learn more at www.scholastic.com.

Some benefits that we offer:

• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)

• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions

• Tuition-Free programs for undergraduate and graduate degrees

• Generous Parental Leave Program

• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Thank you for your consideration in choosing Scholastic.

Qualifications

HOW YOU CAN FIT (Qualifications)