Assistant Director of Facilities

SUMMARY

Under the direction and supervision of the Director of Facilities & Maintenance, the Assistant Director of Facilities performs routine and general maintenance, repairs, and operations of all building systems and services throughout campus, including but not limited to: 

ESSENTIAL FUNCTIONS

• Assisting with Daily Operations: This includes overseeing maintenance and repair activities, managing work orders, and coordinating services such as cleaning, landscaping, and pest control. Carpentry, plumbing, HVAC, finishes, electrical
• Implementing Policies and Procedures: Assisting in developing and enforcing policies and procedures related to facility operations, safety, and compliance.
• Budget & Invoice Management: Process and manage department budgets and invoices, verify and reconcile financial data, and collaborate with vendors and internal departments to resolve discrepancies.
• Safety and Compliance: Ensuring that facility operations comply with safety regulations and building codes.
• Customer Service: Interacting with building occupants, stakeholders, and vendors to address their needs and ensure smooth operations. 
• Cross Department Coordination: Work closely with various departments to assess and fulfill facility-related needs.
• Space & Furniture Management: Support school departments with spatial needs, including procurement, allocation, and installation of office and classroom furniture.
• Safety & Emergency Preparedness: Assist in maintaining fire, evacuation, crisis response, and contingency plans. Participate in emergency drills as required.
• Compliance Documentation: Assist in maintaining accurate records for regulatory compliance.
• Project Management Assistance: Helping to coordinate and oversee facilities projects. Perform additional facilities tasks and projects assigned to support the school's operational goals, and perform other duties as assigned. 

QUALIFICATIONS, COMPETENCIES, and SKILLS

• Experience: Relevant experience in facilities maintenance, operations, or a related field, often including supervisory experience
• Technical Skills: Knowledge of building systems, maintenance techniques, and relevant regulations
• Leadership Skills: Ability to effectively supervise and motivate staff
• Communication Skills: Strong verbal and written communication skills to interact with various individuals and groups, including vendors
• Interpersonal skills to work effectively with a diverse group of people, including students, parents, faculty, staff, and visitors
• Organizational Skills: Ability to manage multiple tasks and projects efficiently
• Problem-solving Skills: Ability to identify issues and implement solutions
• Computer Proficiency: Familiarity with relevant software like Microsoft Office Suite and Computerized Maintenance Management Systems (CMMS)
• Interest in working in a chi