Assistant Director FGLI Resources and Data Analytics

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Assistant Director for FGLI Resources and Data Analytics (AD) for the Office of Student Enrichment (OSE) administers and oversees the department’s allotment of resources in consultation with the Director of OSE. Through budget management, report generation, and forecasting, the AD ensures compliance and financial standards for the office, safeguarding and managing support available to students.

The successful AD will act as the primary liaison between the OSE and its constituents both on-campus and off-campus, fostering working relationships where FGLI resources, assessment, and reporting are central. Most importantly, as the primary team member working with undergraduate students from LSES, first generation, DreamND, and/or non-traditional backgrounds, the AD will work one-on-one with students in identifying areas of need and connecting them with campus and community resources for comprehensive support.

This full time, 12-month position, includes regular evening and weekend responsibilities during the academic year, with limited commitments during the summer.

Essential Duties and Responsibilities

Administration and Oversight of Resources: 

• Manage and oversee the Student Enrichment funding process, including application intake and review, purchasing requests, and overall budget management.
• Analyze and organize OSE's reconciliations via GLez, Banner, and the Student Enrichment Fund sub-ledger to detect, identify, and investigate discrepancies in financial accounts, ensuring the accurate reporting of the department's over $1.5 million-dollar operating budget. 
• Review and analyze financial expenditures and applications to forecast future OSE financial needs and funding considerations.
• Responsible for the continual review, development, adherence, and administration of all stated policies and procedures related to students, including but not limited to the approval of eligibility by the Office of Financial Aid.
• Lead OSE in data collection, assessment, and forecasting initiatives to spearhead strategic planning efforts throughout the office. This includes creating assessment tools to capture a broad scope of data and analytics to inform best practices and future resource allocation planning.
• Generate endowment reports for the endowed or gift funds designated to the OSE, in excess of $1 million dollars.

Student Support and Enrichment:

• Work pastorally and directly with students in one-on-one formation throughout the steps of the funding process, to determine individual needs and assist with student’s need fulfillment accordingly.
• Conduct individual student appointments – both scheduled and on a walk-in basis – related to assisting students from LSES, first generation, DreamND, and/or non-traditional backgrounds with enrichment opportunities and resource problem-solving to fulfill their needs.
• Participate in large departmental events, maintain up-to-date appointment notes, and provide leadership in all aspects of funding related activities.

Partnership and Networking:

• Actively work on creating and maintaining working relationships with campus and community partners with the goal of connecting students with important campus resources.
• Connect with campus and South Bend community partners (e.g. the Transformational Leaders Program, academic liaisons, and topical experts) to successfully collaborate on programs, workshops, and other events and projects. 
• Develop a strong understanding of the work of the various Division of Student Affairs departments, academic departments, and the Office of Financial Aid to best connect students with important campus resources.

Belonging and Engagement:

• Participate as an integral member of the Belonging and Engagement team, working closely and collaborating with the Multicultural Student Programs and Services, the Gender Relations Center, and the Sister Thea