Assistant Controller

Job Description Summary

Assist and support the Director of Finance in the achievement of the Division’s goals and the maintenance of adequate internal controls over all areas of hotel and/or condominium operations. Ensure timely completion of all reports generated by accounting team.

Job Description

Principle duties and responsibilities (Essential Functions) include:
•    Prepare all month-end and year-end reports. Maintain the books of accounts for owners and the Company.
•    Prepare and coordinate monthly forecasts and outlooks, including, but not limited to, quarterly reforecasts for owners and any similar reports for the Company.
•    Prepare budget forms and assist the Director of Finance in the completion of the entire hotel/condominium budget process.
•    Review financial reports in accordance with reporting calendars and ensure that all reports are submitted on a timely basis.
•    Assist with Condominium Reserve Projects, including contract preparation, bid process and execution and financial payments coordination.
•    Provide guidance and supervision to all accounting employees. Recommend necessary training or provide training for specific tasks to the accounting team.
•    Prepare general ledger journals, maintain accurate balance sheet reconciliations, and perform other general and administrative functions as may be required.
•    Prepare audit schedules and coordinate with external and internal auditors in the completion of their work. Assist the Director of Finance in the completion and implementation of all audit recommendations.
•    Handle the administration of all bank accounts, ensure bank resolutions are updated, and prepare treasury reports.
•    Assist with utilities accruals monthly.
•    Monitor records of inventory to control accuracy of supply distribution.
•    Ensure corporate compliance with all billing and credit standards.
•    Assist the Finance office in any other administrative duties as needed.
•    Perform other special projects assigned by the General Manager, Hotel Manager, Director of Finance and Corporate Finance.
•    Assist with presentation during meetings, property reviews and owner meetings. Ability to work with owners on financial responsibilities
•    Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. 
•    Display daily professional, courteous, attentive, helpful, and positive attitude towards all guests, fellow employees, and managers.
•    Ability to work cohesively with co-workers as part of a team to reach common goals.  
•    Perform other job duties as requested by supervisors/managers as other job duties may be assigned as needed.
•    Understanding Sonesta’s company and safety policies and maintain compliance with OSHA and the health department requirements.
 

Job Qualifications and Standards:

•    Proficiency in accounting programs, math skills as well as budgetary anaysis capability required.
•    Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups to managers, clients, customers, and ownership.
•    Ability to apply mathematical operations to such tasks as frequency distribution, analysis of variance, correlation techniques, sampling theory, and factor analysis.
•    Computer skills: proficiency in Microsoft Word, Microsoft Excel and other applicable computer systems required.
•    Ability to define problems, collect data, establish facts, and draw valid conclusions.
•    Strong communication skills in English, both verbal and written.
•    Excellent organizational skills.
•    Ability to work well under time pressure.
•    Excellent interpersonal skills, patience, tact, and diplomacy.

Education and Experience: 
•    4 years’ Accounting or related major or 2 years’ experience in finance and accounting or related professional area.
•    Preferred experience and knowledge in accounting for Condominium Associations, including monthly financial preparation and annual financial audit.
 

Physical and Working Conditions:
•    Ability to sit for extended periods in a confined space.

Expected Hours of Work: 
•    Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.
•    Must be flexible to work various days and various shifts of the week to include weekends, holidays, days, nights and overnight. 
•    Regular attendance in conformance with the standards w