Area Facilities Manager

Description

General Description

The Area Facilities Manager provides   leadership and operational oversight for maintenance functions across a   defined portfolio of affordable housing communities. This role partners   closely with the Regional Facilities Manager and Property Management leadership   to ensure that all properties are maintained to Conifer’s standards of   excellence and that physical condition, safety, and compliance objectives are   consistently achieved. The Area Facilities Manager plays a key role in   promoting asset performance, regulatory compliance, resident satisfaction,   and team development within the affordable housing portfolio. This position   leads by example and will be asked to assist directly with facility   operations during high demand/emergency situations.

Position Details

• Full-Time
• Non-Exempt
• 40 Hours per Week
• Monday - Friday
• 8:30 AM - 5:00 PM
• In-Person
• On-Call Rotation As Needed

Locations

• Station 25 located at 10 Morris Street Albany, NY 12208.
• MeadowView at Clifton Park Apartments located at 579 Waite Road Rexford, NY 12148.
• Blue Heron Trail I  located at 509 Eastline Road Ballston Spa, NY 12020.
• Blue Heron Trail II located at 509 Eastline Road Ballston Spa, NY 12020.
• Stone Ledge Apartments located at 21 Farm Lane Hyde Park, NY 12538.
• Lake View Apartments located at 5 Woodland Townhouse Road Loch Sheldrake, NY 12759.
• Barkley Garden Apartments located at 280 North Main Street Liberty, NY 12754.

Job Description

Portfolio Oversight

+ Oversee, execute and support the daily maintenance   operations of multiple affordable housing communities within the assigned   area.

+ Conduct regular site visits to ensure properties are   maintained to HUD, REAC, NSPIRE, and LIHTC standards.

+ Verify that preventive maintenance programs, building   systems, work orders and unit turnover processes are executed consistently   and effectively.

+ Ensure that maintenance practices align with Conifer’s   policies, safety standards, and asset preservation goals.

Leadership Collaboration

+ Partner with Property Management and Regional Facilities   leadership to align maintenance operations with portfolio goals, budgets, and compliance strategies.

+ Serve as a resource to site teams, providing operational   guidance, technical support, and communication to ensure property needs are   met in a timely and efficient manner.

+ Assist with creation of on-call schedule and participate   in rotation as needed.

+ Collaborate with Asset Management on capital planning,   physical needs assessments (PNAs), and long-term maintenance strategies.

Operational Excellence

+ Implement and enforce Conifer’s maintenance standards,   preventative maintenance schedules, and safety programs across all   communities.

+ Utilize the Computerized Maintenance Management System   (CMMS) to track work orders, inspections, and performance metrics.

+ Promote a culture of accountability, continuous   improvement, and customer service among maintenance staff.

Maintenance Analytics   and Reporting

+ Monitor maintenance KPIs including open work orders, unit   turnover time, inspection readiness, and life-safety systems performance.

+ Provide performance summaries and trend analyses to the   Regional Facilities Manager for use in regional and corporate reporting.

Recruitment, Training   & Development

+ Interview maintenance candidates and provide   recommendations for hire

+ Coach and mentor on-site maintenance staff, fostering a   culture of professional growth, technical competency, and safety awareness.

+ Coordinate with the Regional Facilities Manager and SVP   of Operations to deliver technical and compliance-related training tailored   to affordable housing maintenance.

+ Participate in evaluating technical performance and   providing input for employee development and annual review processes.

Capital and Project Support

+ Assist in developing scopes of work, obtaining bids, and   overseeing vendor performance for capital improvement and rehabilitation   projects.

+ Support project execution to ensure quality, compliance,   and timely completion in accordance with funding and regulatory requirements.

Financial Management

+ Monitor maintenance expenditures within the assigned area   and identify cost-saving opportunities without compromising quality or   compliance.

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