Area Admin - Stillwater, MN

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Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation,
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Job Specific Working Conditions:

St Croix Valley Young Life is looking to hire a part-time Area Administrator. This person will play a key role in the area's operations. The primary responsibilities would be centered on running our fundraising events, managing our camp trips, leading our communication (external) plan, managing our financial data and other administrative duties.

This would be around 15 hours/week, fluctuating around seasonal events. The Area Administrator role offers a high degree of flexibility in scheduling. Most weeks involve light hours, allowing for an excellent work-life balance. However, there will be periods around events where the workload increases and longer hours are required. This role is ideal for someone who thrives in a dynamic environment and can manage their time effectively.
In an area with 3 ministries, 4 staff, and over 30 volunteers, this role is vital in helping the current team execute excellent ministry. This role works closely with the Area Director, other staff, leaders, committee, and parents. This role aims to help our current direct ministry staff focus more on students and grow the ministry!

Area Office Administrator I

Summary:
This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.


Essential Duties:

Written and Verbal Communication

Answer correspondence, do filing and prepare mailings.

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.

Create club/event postcards, flyers, and/or maps.

Send prayer e-mails and monthly updates.

Send personal support mailings.

Create and maintain area M-Site.

Send thank-you letters to donors.

Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

Process and track donations.

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.

Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.

Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:

Update area donor database on a regular basis.

Enter club card data into kid database.

Update parent database.

Maintain newsletter recipient list.

Create and maintain banquet invitation list.

Update contact in Palm/Outlook.