AP Specialist, Vendor Master Data

The Role

The Vendor Master Specialist will support the Accounts Payable Manager, Accounts Payable Leads, and the Accounts Payable team by managing vendor-related tasks in accordance with established policies and procedures. This role will ensure efficient, accurate, and timely vendor support while assisting or leading various accounting, audit, and financial functions for Accounts Payable. The Vendor Master Specialist will provide reliable customer service to both vendors and internal employees, ensuring smooth and effective communication and operations.

 

What You'll Do:

• Vendor Accounts:
  • Establish and maintain all new and existing vendor accounts.
  • Work closely with the Accounts Payable (AP) team and vendors to resolve vendor setup issues.
  • Periodically update and request vendor W-9 forms in accordance with established procedures.
  • Assist in 1099 reporting and related compliance projects.
  • Address vendor inquiries and concerns via the vendor help desk.
• Banking Information:
  • Contact vendors to facilitate enrollment in Wire or ACH payment methods.
• Other Responsibilities:
  • Provide administrative support to the department as needed.
  • Lead and assist the AP team in gathering documentation for audits.
  • Identify opportunities for continuous improvement to enhance efficiency, reduce costs, and support company objectives.
  • Take on special projects and other duties as assigned.
• Dimensions:
  • This position does not have supervisory responsibilities.

 

What We're Looking For:

• High school diploma or the equivalent combination of Education, training, and work experience
• Bachelor’s degree in accounting, Business, or a related field is preferred
• Minimum of 2 years of experience in vendor master setup and maintenance (preferred)
• Strong attention to detail with the ability to adapt to change management, excellent organizational skills, and time management
• Successful working in a fast-paced environment & can shift priorities quickly
• Ability to navigate and communicated with all levels within the organization
• Hands-on experience with accounts payable systems
• Experience with Oracle Fusion, EBS, and D365 (preferred)
• Proficient in Microsoft Excel and Word (Intermediate level)
• Solid understanding of general accounting principles, practices, and theories
• Team-Oriented: Demonstrated ability to collaborate effectively with colleagues to achieve common goals
• Proactive: Self-starter who consistently takes initiative and gets tasks done independently
• Innovative: Able to apply logic, creativity, and context to develop effective solutions