AP /Payroll Coordinator

Position Summary

The Accounts Payable Clerk is responsible for various functions related to the Accounts Payable system. These duties include matching invoices and the accurate processing of payables.

 Qualifications/Experience

Education: 

High school graduate or GED equivalent.

 Experience: 

One year office experience, preferably in the medical environment and one year data entry experience.

 Other Skills:

Ability to process and be attentive to detailed information on a continual basis.

 Licenses/Certificate:

None

 Essential Job Functions

To perform this job successfully, an individual must be able to perform each of the following Essential Duties satisfactorily.  Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the Essential Duties of the position, provided it does not create undue hardship on SARH.

•  Observe professional ethics in maintaining confidential information acquired regarding person, financial, medical or employment of patients, families, and employees of SARH.
• Must follow and enforce accepted safety practices for patients and SARH.
• Must report hazards and initiate appropriate action.
• Must participate in safety instructional programs.
• Match Purchase Orders to the appropriate invoice and submit discrepancy to purchasing when applicable.
• Maintain an up-to-date vendor list in the computer.
• Check for the proper account classification of invoices and verify invoice prices and mathematics.
• Prepare the weekly check draw for approval and the weekly AP check run, checking for accuracy and matching checks to backup.
• Print computer generated checks on a weekly basis and check the check run for accuracy and match checks to backup.
• Coordinate Bi-Weekly payroll information. 
• Prepares request for replenishes of petty cash at least monthly with the appropriate account distributions.
• Distributes accurately petty cash in approved amounts (under $25.00) after the completion of a petty cash request form.
• Maintains with minimum errors alphabetical filing system of paid invoices by vendors.
• Other duties as assigned.

This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all the possible job responsibilities, tasks, and duties you may be asked to perform when they are assigned.